Corporate Support Manager
5 days ago
ICON OFFICE ENVIRONMENTS is seeking a highly skilled and experienced Executive Assistant to support our Chief Executive Officer. This is a unique opportunity for a detail-oriented and proactive individual who can manage multiple priorities and ensure seamless daily operations.
The successful candidate will be responsible for managing the CEO's schedule, coordinating travel arrangements, and handling various administrative tasks. This is an in-person role that requires a flexible schedule, with 90% of work occurring during business hours. However, availability on evenings, weekends, and during travel is expected.
Key Responsibilities:
- Manage and prioritize the CEO's schedule, ensuring meetings are booked in time blocks and flow smoothly
- Act as the gatekeeper for communications, sorting, rerouting, and responding to emails, WeChat, and other messages
- Prepare and debrief the CEO before meetings by gathering necessary information and meeting with key team members in advance
- Attend meetings, take digital notes, track action items, and follow through on outstanding tasks
Requirements:
- Minimum 5+ years of experience as an Executive Assistant or Chief of Staff
- Proven experience managing calendars, travel, communication, and high-level projects
- Ability to work in person with flexibility for travel, nights, and weekends
- Proficiency in Google Chrome & Asana
- Valid G Driver's License
- Strong proficiency in email management, scheduling tools, and task management software
- Discretion and ability to handle highly confidential information
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