Administrative Support Specialist

1 month ago


Newmarket, Ontario, Canada Southlake Regional Health Centre Full time
Job Summary

The Administrative Assistant plays a vital role in supporting the Director of Medical Administration and Academic Affairs, Department Chiefs, and Physician Leaders. This includes providing high-quality administrative support, ensuring efficient day-to-day operations, and maintaining up-to-date office systems.

Key Responsibilities
  • Provide exceptional administrative support to the Director and senior leadership team
  • Manage complex schedules, correspondence, and workflow to ensure seamless operations
  • Coordinate meetings, prepare agendas, and take minutes with attention to detail
  • Assist with the development of Academic Affairs and support the organization of medical staff activities
  • Maintain electronic physician databases and assist with annual reappointment processes
Requirements
  • Medical Administration diploma or related discipline from a recognized Community College
  • 3-5 years of recent secretarial or assistant experience at a senior level or equivalent combination of education and experience
  • Proficiency in MS Office, Excel, Word, PowerPoint, Outlook, Adobe, and database applications
  • Excellent communication, interpersonal, and customer service skills
  • Proven organizational abilities, self-direction, and sound judgment to prioritize workload and coordinate multiple demands
  • Ability to handle sensitive and confidential information in a professional manner
Working at Southlake Regional Health Centre

Southlake Regional Health Centre is a leading healthcare provider in northern York Region and southern Simcoe County. Our team of nearly 6,000 staff, physicians, volunteers, students, and Patient and Family Advisors are committed to creating an environment where the best experiences happen. We strive to deliver exceptional patient care and service, and we're looking for talented individuals to join our team.



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