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Purchasing Coordinator

2 months ago

Burnaby, British Columbia, Canada Refrigerative Supply Limited Full time

Job Summary:

The Purchasing Administrator will provide support to the purchasing and pricing departments for HVAC parts, equipment, and supplies. This role will serve as a liaison between Sales, Purchasing, and Suppliers, ensuring seamless communication and efficient procurement processes.

Key Responsibilities:

  • Set up new parts, including descriptions and costing, to ensure accurate inventory management.
  • Obtain confirmations from suppliers and update relevant Purchase Order information to ensure timely delivery.
  • Update Purchase Order ETA's and advise based on branch requests to meet customer demands.
  • Process non-warranty inventory returns to suppliers as required, maintaining a high level of customer satisfaction.
  • Assist in resolving Purchase Order discrepancies, working closely with Suppliers to make corrections and prevent delays.
  • Support sales by creating stock transfers by request, ensuring efficient inventory management.
  • Follow up on backorders and communicate with sales when requested, maintaining a high level of customer satisfaction.
  • Provide purchasing vacation secondary coverage, ensuring business continuity during absences.
  • Run daily company stock replenishment transfers to maintain optimal inventory levels.
  • Pricing entry and departmental back-up, ensuring accurate and timely pricing information.
  • Warranty department back-up, providing support for warranty-related tasks.
  • Perform other duties as assigned, contributing to the overall success of the purchasing team.

Requirements:

  • Organized, with good attention to detail and time management in a multitasking role.
  • Independent and creative solution finder, able to analyze data and make informed decisions.
  • Strong written and verbal communicator, with excellent interpersonal skills.
  • 2 years' experience in a wholesale purchasing role, preferably in the HVAC/R industry, is an asset.
  • Experience with computerized purchasing and inventory systems, with strong Excel/Microsoft Office abilities.
  • Ability to adapt to changes in the work environment, manage competing demands, and excel under pressure.
  • Maintains confidentiality and uses discretion when handling information.