Administrative Support Specialist

7 days ago


Québec, Quebec, Canada IG Wealth Management Full time

Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide comprehensive administrative support to the VP Corporate Channel and other team members. The successful candidate will possess excellent communication skills, both written and verbal, and be able to interact effectively at all levels while maintaining strict confidentiality.

Key Responsibilities

  • Provide full administrative support to the VP Corporate Channel, including prioritizing communications, calendar management, and liaising with external and internal contacts.
  • Support the on-boarding of new team members through the requisition of necessary equipment, office space, supplies, and system access requirements.
  • Prepare and develop presentation materials, executive briefing materials, statistical reports, and graphs.
  • Develop and manage record and support systems, including budget monitoring and management.
  • Organize calendars, travel plans, meeting arrangements, and develop and maintain reporting in Salesforce and Excel.
  • Provide training and support to other assistants/team members as required.

Qualifications

  • 4 years' experience providing support and coordination of all administrative duties.
  • Financial services industry experience is an asset.
  • Accuracy, exceptional organization skills, and attention to detail are key requirements.
  • Proficient with MS Office at the advanced level, specific to PowerPoint using info graphics, and intermediate Excel.
  • Bilingual (French/English).


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