Administrative Support Specialist
2 days ago
About the Role:
We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at IG Wealth Management. As an Administrative Support Specialist, you will provide comprehensive administrative support to our leadership team, ensuring the smooth operation of our business.
Key Responsibilities:
- Provide administrative support to our leadership team, including calendar management, travel arrangements, and meeting coordination.
- Develop and implement administrative systems and processes to improve efficiency and productivity.
- Support the onboarding of new team members, including the requisition of necessary equipment and supplies.
- Prepare and develop presentation materials, executive briefing materials, and statistical reports.
- Develop and manage records and support systems, including budget monitoring and management.
- Organize calendars, travel plans, and meeting arrangements, including agendas, technology, and venues.
- Develop and maintain reporting, primarily in Salesforce and Excel.
- Provide training and support to other assistants and team members as required.
- Work effectively with all levels of management, employees, consultants, and field members.
Qualifications:
- Excellent communication skills, both written and verbal, with a demonstrated ability to interact effectively at all levels while maintaining strict confidentiality.
- 4 years' experience providing support and coordination of all administrative duties.
- Financial services industry experience is an asset.
- Accuracy, exceptional organization skills, and attention to detail are key requirements.
- Proficient with MS Office (Microsoft Word, Outlook, and PowerPoint, Teams) at the advanced level, specific to PowerPoint using infographics; intermediate Excel.
- Knowledge and expertise of IG Wealth Management organizational structure, service offerings, policies, and procedures preferred.
- Ability to work autonomously, with high levels of initiative, accountability, and a progressive attitude towards innovation and change.
- Bilingual (French/English).
What We Offer:
We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.
How to Apply:
Please submit your resume and cover letter to [insert contact information].
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