Administrative Support Specialist

4 weeks ago


Oshawa, Ontario, Canada Ontario Tech University Full time

About the Job

The Administrative Assistant role at Ontario Tech University requires a highly organized and detail-oriented individual to provide administrative support to various units within the Office of the Provost. The successful candidate will work closely with the Assistant to the Provost, supporting multiple teams and stakeholders while maintaining confidentiality and discretion.

Responsibilities:

  • Provide confidential administrative support to the AVP DIB and other Directors in the Provost Unit as assigned.
  • Manage multiple calendars and schedules while maintaining a high level of confidentiality.
  • Develop and maintain electronic documents or filing systems for the management teams as required.
  • Provide meeting and committee support including scheduling, agendas, and taking minutes.
  • Coordinate the HR EPAF and ATF requirements and ensure that the onboarding processes are completed as required.
  • Assist in the coordination of travel arrangements as needed.

Requirements:

  • 3+ years of experience as an administrative assistant in a similar environment.
  • Excellent communication and interpersonal skills.
  • Ability to read and interpret policies, procedures, and relevant guidelines.
  • Strong organizational and time management skills.

Working Conditions:

The ideal candidate will have excellent attention to detail, a positive attitude, and the ability to build strong relationships with multiple teams and stakeholders. They must also be able to work independently and collaboratively in a fast-paced environment. If you are a motivated and organized individual looking for a challenging role, we encourage you to apply.

We offer a competitive salary and benefits package. As per the collective agreement, the expected annual salary for this position is $53,231 with annual step progression.

About Us:

Ontario Tech University is committed to equity, diversity, inclusion, indigenization, and decolonization (EDIID) and welcomes applications from all qualified candidates. We appreciate all applications received; however, only those candidates selected for an interview will be contacted. We are proud to be situated on the traditional territory of the Mississaugas of Scugog Island First Nation.



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