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Infrastructure Coordinator

2 months ago

Cornwall, Canada City of Cornwall Full time
About the City of Cornwall:

The City of Cornwall is a vibrant community located in Eastern Ontario, known for its rich history, natural beauty, and strong sense of community spirit. With a population of over 50,000 residents, Cornwall offers a diverse range of amenities, services, and recreational opportunities, making it an ideal place to live, work, and play.

The City of Cornwall boasts a diverse, growing population and is the largest city in Eastern Ontario. It is conveniently located near the connection point between Ontario and Quebec, neighbour to the Mohawk of Akwesasne Indigenous community, and next to the border with the United States of America.

As a municipal government, we strive to reflect the community we serve. Our nearly 1,000 employees provide vital services to support residents. To do so, we offer career opportunities across our various service functions, including emergency services, affordable housing, and core municipal infrastructure and services.

About this Role:

We are seeking a dynamic and experienced individual to join our team as the Infrastructure Coordinator. This role will be responsible for coordinating projects, strategic internal and external communications, financial analysis, preparation of reports and presentations, and providing administrative/organizational support to the General Manager.

The successful candidate will provide operational support to the four divisions within the Infrastructure & Municipal Works Department: Infrastructure Planning, Municipal Works, Environmental Services, and Transit. They will also be responsible for coordinating internal resources and third-party vendors to execute projects on time, within scope, and within budget.

Key Responsibilities:
  • Provide support to the General Manager and Divisions to ensure high levels of interpersonal and office organization and efficiency.
  • Coordinate internal resources and third-party vendors to execute projects on time, within scope, and within budget.
  • Measure project performance using appropriate tools and develop spreadsheets, diagrams, and process maps to document project requirements.
  • Obtain and collate information regarding various projects within the department and compose internal correspondence on behalf of the General Manager and/or Infrastructure & Municipal Works.
  • Provide superior customer service by responding to inquiries from the public, developers, consultants, contractors, staff, and other departments.
  • Assist the General Manager in developing internal procedures, forms, and processes to ensure efficiency.
  • Assist in preparing council reports, by-laws, presentations, etc., as required.
  • Assist in preparing and monitoring the Infrastructure and Municipal Works capital and operating budgets.
  • Coordinate, assist, and prepare public outreach/presentation materials.
  • Provide assistance in responding to public inquiries, including monitoring Cornwall Connect, and ensure follow-up to address concerns in a timely manner.
  • Track all funding opportunities, progress of all projects, and assist with applications/reporting to ensure all documentation is submitted to the proper authority within specified timelines.
  • Undertake special assignments with limited instruction, including technical support, data gathering, summation, and report preparation.
  • Support the General Manager with special projects as required, including preparing reports, presentations, etc.
  • Assist the General Manager in responding to various inquiries, obtaining information, and following up with staff as necessary.
  • Support the department with various meetings with internal and external stakeholders by arranging times, preparing agendas, attending, taking, and circulating minutes.
  • Perform other duties as assigned.
Requirements:
  • Post-secondary education in a discipline pertinent to the position (Engineering, Planning, Business, Finance, Communications, etc.) or equivalent combination of education and experience.
  • Three (3) to Five (5) years of experience in a related field. Municipal experience will be considered an asset.
  • Highly proficient in Microsoft Office Suite, with expertise in Word, Excel, and PowerPoint.
  • Extensive project management experience, encompassing the development, coordination, and management of both short-term and long-term projects and initiatives.
  • Proven ability to cultivate partnerships and balance a range of stakeholder interests within complex environments.
  • Exceptional organizational and customer service skills, with the ability to effectively support a team managing multiple projects and deadlines, while working efficiently with minimal supervision.
  • Demonstrated success in collaborating with a diverse range of stakeholders, including City staff, external agencies, private sector entities (developers, utilities, etc.), and community leaders.
  • Possesses highly developed interpersonal, human relations, political acumen, and conflict resolution skills, with the ability to communicate effectively, both verbally and in writing, across all organizational levels, as well as with the public, developers, and other professionals.
  • Proven experience in developing capital and operating budgets, including project planning, cost estimation, and performance measure management.
  • Excellent analytical and problem-solving skills.
  • Working knowledge of basic municipal engineering terms and principles as well as relevant legislation.
  • Demonstrates mature judgment in handling confidential and sensitive information.
  • Flexible and able to prioritize work in a fast-paced environment, working to deadlines.
Preferred Qualifications:
  • Fluency in both English and French (written and verbal) would be considered an asset.
  • Previous municipal experience in a related field would be considered an asset.
Work Location:
  • Municipal Works, 1225 Ontario Street, Cornwall, K6H 4E1
  • On-site with some hybrid abilities
What We Offer:

Expected Start Date – November 18, 2024 (Approximately)
Job Type – Permanent
Work Shifts – Day
Work Location - On-site at Municipal Works, 1225 Ontario Street, Cornwall, K6H 4E1
Salary - $75,784 - $85,345
Unionized? Non-Union
Benefits: Hybrid work model, bereavement leave, mobile phone and plan EPP discount, Personal leave days, Employee Assistance Program, Minimum 3 weeks' vacation to start, Education Subsidy Program, Municipal Employees Activity Committee, Benefits plan including medical, dental, and vision care, OMERS Pension Plan, Free Parking.