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Property Management Assistant
2 months ago
We are seeking a highly organized and detail-oriented Leasing Coordinator to join our team at Dream. As a key member of our Leasing Team, you will play a critical role in supporting the day-to-day operations of our property management functions.
Key Responsibilities- Provide administrative support to the Leasing Team, including preparing reports, lease documentation, and offers to lease, as well as maintaining accurate records and databases.
- Update and maintain our contacts database, ensuring that all broker information is up-to-date and accurate.
- Maintain and track lease document status, and order floor plans through our space plan provider.
- Organize and distribute marketing materials, floor plans, and other relevant information to brokers and tenants as required.
- Prepare and submit accurate and timely vacancy reports and other internal reporting as needed.
- Field general leasing inquiries from industry contacts on behalf of the Leasing Team.
- Assist the Leasing Team in achieving lease objectives and maintaining positive relationships with tenants, brokers, and industry contacts.
- Maintain vacancy listings on our website and update monthly availability reports and other data management functions.
- Assist in the coordination, production, and distribution of leasing marketing materials and initiatives, including brochures and other marketing materials.
- Collaborate with other internal departments, such as Property Management and Construction, as needed on related issues.
- A University or College degree in Business or a related field.
- At least 3 years of related experience, with exposure to the brokerage community and REIT/Landlord side of the business being an asset.
- Previous experience with JD Edwards is an asset.
- Proficiency in a variety of software programs, including Microsoft Word, Excel, and Outlook, as well as Adobe Acrobat.
We offer a dynamic and supportive work environment, with opportunities for growth and development. If you are a motivated and detail-oriented individual with a passion for property management, we encourage you to apply for this exciting opportunity.
