Administrative Support Specialist

3 weeks ago

Caledon, Ontario, Canada Khanna Transport Inc. Full time

We are seeking an Administrative Support Specialist to join our team at Khanna Transport Inc. The successful candidate will be responsible for providing administrative support to our staff, including opening and distributing mail, recording and preparing minutes of meetings, and scheduling appointments.

Key Responsibilities
  • Provide administrative support to staff, including opening and distributing mail, recording and preparing minutes of meetings, and scheduling appointments.
  • Determine and establish office procedures and routines to ensure efficient and effective administrative operations.
  • Answer telephone and relay telephone calls and messages, as well as respond to electronic enquiries.
  • Order office supplies and maintain inventory to ensure a well-stocked and organized office environment.
  • Provide customer service to internal and external clients, including greeting people and directing them to contacts or service areas.
  • Set up and maintain manual and computerized information filing systems to ensure accurate and up-to-date records.
  • Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Requirements
  • Secondary (high) school graduation certificate.
  • Experience an asset.
  • Ability to work independently and as part of a team.
  • Excellent oral and written communication skills.
  • Organized and detail-oriented with a strong ability to multitask.
  • Ability to provide cultural competency training and awareness to all employees to create a welcoming work environment for Indigenous workers.
Work Conditions and Physical Capabilities
  • Ability to work in a fast-paced office environment.
  • Ability to lift up to 25 pounds.
  • Ability to sit for long periods of time.
Personal Suitability
  • Ability to work independently and as part of a team.
  • Excellent oral and written communication skills.
  • Organized and detail-oriented with a strong ability to multitask.
Support for Indigenous People
  • Participates in a government or community program or initiative that supports Indigenous people.
  • Offers mentorship, coaching, and/or networking opportunities for Indigenous workers.
  • Develops and maintains relationships with Indigenous communities, Indigenous-owned businesses, and organizations.
  • Provides cultural competency training and awareness to all employees to create a welcoming work environment for Indigenous workers.
  • Facilitates access to Elders who can offer support and guidance to Indigenous workers.

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