Executive Office Coordinator
2 weeks ago
We are seeking an experienced and organized Executive Office Coordinator to join our team at Ctrl Tax. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our office.
The ideal candidate will have excellent communication skills, both written and verbal, and be able to work effectively in a fast-paced environment with multiple deadlines. If you are a team player who is detail-oriented and able to multitask, we encourage you to apply for this exciting opportunity.
Job Responsibilities- Arrange and coordinate seminars, conferences, and other events as required
- Record and prepare minutes of meetings, seminars, and conferences
- Determine and establish office procedures and routines to ensure efficiency and productivity
- Schedule and confirm appointments, meetings, and travel arrangements
- Provide exceptional customer service by responding to electronic enquiries and directing visitors to the relevant contacts or service areas
- Type and proofread correspondence, forms, and other documents to ensure accuracy and quality
- 1-2 years of experience in an administrative role, preferably in a fast-paced environment
- Proficiency in Microsoft Office, including Excel, Word, and Access
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines
- Strong communication and interpersonal skills, with the ability to work effectively with colleagues, clients, and external stakeholders
- Ability to maintain confidentiality and handle sensitive information with discretion
- A competitive salary of $45,000 per year, commensurate with experience
- 30 hours of work per week, with opportunities for flexible scheduling
- A dynamic and supportive work environment, with regular training and professional development opportunities
- Access to a range of employee benefits, including health and wellness programs and employee recognition awards
This position is based in our downtown office location. We offer a variety of amenities and services to support your well-being and success, including on-site parking, public transportation options, and access to nearby restaurants and cafes.
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