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Office Administrator

2 months ago

Toronto, Ontario, Canada V.J PAMENSKY CANADA INC. Full time
About the Role

We are seeking a highly organized and detail-oriented Office Administrator to join our team at V.J PAMENSKY CANADA INC. The successful candidate will be responsible for providing administrative support to our office and ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to our office staff, including answering phone calls, responding to emails, and preparing correspondence.
    • Manage and maintain accurate records and files, both physical and digital.
    • Coordinate travel arrangements and prepare itineraries for staff members.
  • Office Management
    • Oversee the day-to-day operations of the office, including maintaining a clean and organized workspace.
    • Ensure that all office equipment and supplies are properly maintained and stocked.
    • Develop and implement administrative procedures to improve office efficiency.
  • Communication and Interpersonal Skills
    • Develop and maintain effective relationships with staff, clients, and vendors.
    • Communicate clearly and professionally with all stakeholders, both verbally and in writing.
    • Provide excellent customer service and respond to client inquiries in a timely manner.
  • Problem-Solving and Adaptability
    • Identify and resolve administrative issues in a timely and efficient manner.
    • Be flexible and adaptable in a fast-paced environment.
    • Think critically and make sound judgments to ensure the smooth operation of the office.
Requirements
  • Education
    • Secondary (high) school graduation certificate
  • Experience
    • 1 year to less than 2 years of experience in an administrative role
  • Skills
    • Excellent communication and interpersonal skills
    • Ability to work independently and as part of a team
    • Strong organizational and time management skills
    • Proficiency in Microsoft Office and other administrative software
Working Conditions

The successful candidate will be required to work in a fast-paced office environment with multiple priorities and deadlines. The ability to work under pressure and maintain a high level of productivity is essential.

Language

The primary language of work is English.