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Property Manager
2 months ago
Join our team at The Children's Aid Society of the District of Thunder Bay as a Property Clerk. In this role, you will be responsible for coordinating the provision of maintenance and property management services for all properties owned or leased by the CAS, as well as the purchase of all agency office supplies and equipment.
Key Responsibilities:- Obtain quotes for approved building repairs and maintenance, and arrange for repairs and supervise plumbing, electrical, HVAC, and other building-related repairs and service calls.
- Ensure various contractors fulfill agreements regarding snow removal, waste and recycling removal, pest control, and janitorial services.
- Maintain and monitor office and custodial supply inventory levels, place orders as required, and reconcile invoices.
- Travel to the district as required.
- Order and maintain supply of Personal Protective Equipment, distribute as needed to staff, resource parents, and clients.
- Ensure regular inspection and servicing of agency security, emergency, and fire safety systems.
- Manage and distribute building key fobs, first aid kits, and security codes.
- Administer and manage inbound and outbound mail, including priority post, packages, courier services, and other correspondence.
- Provide administrative support to the Accounting Unit by accurately and appropriately matching and filing invoices and purchase orders, complete Accounting tasks in the community as required.
- Completion of a business or commercial diploma or certificate from an accredited college or equivalent combination of education and experience.
- Candidates with other academic qualifications and related work experience, plus demonstrated ability, will be considered.
- Assets: Previous work experience in accounting or a finance-related position and/or property management; knowledge of mechanical processes and/or experience in skills trades industry.
- Intermediate skill levels and extensive experience in Microsoft Office (Outlook, Word, Excel).
- Demonstrated experience utilizing various computer software programs.
- Accurate and fast word processing and data input skills.
- Ability to effectively manage inter-personal conflict.
- Ability to learn new technology and use effectively in the workplace.
- Contribute to a culture of diversity, equity, and inclusion with a commitment to the elimination of disparity and disproportionality in service outcomes.
- Excellent organizational, coordination, and time management skills to determine priorities, meet strict timelines, and manage several assignments simultaneously.
- Ability to assess workflow and administrative functions, and to suggest modifications to improve efficiency, manage data, and develop effective systems.
- Ability to use sound judgment and tact to address a range of issues and to problem-solve.
- Excellent communication skills, including strong interpersonal, written, and verbal skills, and an ability to interact with a wide variety of people.
- Occasional use of a personal vehicle, G Licence, and safe driving record.
- Criminal Records Check satisfactory to agency required upon conditional offer of employment.
The Children's Aid Society of the District of Thunder Bay is committed to supporting and advancing equity, diversity, and inclusion in our organization and the society in which we serve. As such, we are expressly interested in receiving inquiries and applications from individuals who identify themselves as Indigenous, racialized, or equity-seeking in order to better reflect the demographic profile of Thunder Bay and District.
TBCAS is committed to a candidate selection process and work environment that is inclusive and barrier-free. In order to ensure candidates are assessed in a fair and equitable manner, accommodations will be provided to prospective employees in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.
