Executive Secretary Role for Administrative Support

2 weeks ago

Vaughan, Ontario, Canada Delsan-AIM inc. Full time
Job Overview

We are seeking an experienced Executive Secretary to provide exceptional administrative support to our team at Delsan-AIM inc.

About the Role

This is a permanent, full-time position with 40 hours of work per week. The salary for this role is estimated to be around $55,000-$65,000 per year, based on industry standards and location.

Key Responsibilities
  • Record and prepare minutes of meetings, seminars, and conferences with high attention to detail;
  • Schedule and confirm appointments, ensuring seamless coordination with management and other stakeholders;
  • Provide excellent customer service by answering telephone calls and relaying messages in a timely manner;
  • Compile data, statistics, and other information to support decision-making processes;
  • Maintain accurate records and databases, adhering to company policies and procedures;
  • Liaise with management, union officials, and HR consultants to ensure effective communication and collaboration;
  • Greet visitors and direct them to contacts or service areas with a warm and welcoming demeanor;
  • Set up and maintain manual and computerized filing systems, ensuring easy access to essential documents.
Required Skills and Qualifications

To excel in this role, you will need:

  • 3 years of experience as an administrative secretary, preferably in a similar field;
  • Proficiency in MS Excel, MS Outlook, and MS Office;
  • Strong organizational and time management skills, with the ability to prioritize tasks effectively;
  • Excellent communication and interpersonal skills, with a focus on customer satisfaction;
  • Able to work independently and collaboratively as part of a team.
Benefits

We offer a comprehensive benefits package, including:

  • Dental plan;
  • Disability benefits;
  • Health care plan;
  • Paramedical services coverage;
  • Vision care benefits;
  • Group insurance benefits;
  • Life insurance;
  • Pension plan;
  • Long-term care insurance;
  • Maternity and parental benefits.
Other Perks

In addition to our competitive salary and benefits package, we also offer:

  • Free parking available on-site;
  • Learning/training opportunities paid by the employer;
  • Paid time off for volunteering or personal days;
  • Team building opportunities to foster a positive and supportive work environment.
Language and Work Environment

The primary language of work is English, and we require proficiency in this language for this role. This position involves working in a fast-paced office environment with multiple stakeholders, requiring strong communication and interpersonal skills.

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