HR Onboarding Specialist

4 weeks ago


Calgary, Alberta, Canada Trimac Transportation Full time
Job Overview

We are seeking a highly skilled HR Onboarding Coordinator to provide administrative, analytical, and technical assistance in the onboarding processes and administrative support to the HR team. This role will partner with our recruiting and HR information team and provide backup support in case of need or absence.

The successful candidate will provide world-class onboarding support and technical analysis throughout North America. They will be creative, pragmatic, and solutions-driven, with the ability to handle a multi-disciplined position in a fast-paced environment.

Key Responsibilities
  • Manage daily onboarding activities, including creating employee IDs in the UKG system, and partnering with Recruiters and Hiring Managers to ensure a smooth transition for new hires.
  • Manage onboarding documents to ensure timely and accurate completion.
  • Schedule and coordinate background checks and drug screens as required by role specifications.
  • Conduct employment verifications and reference checks in compliance with FMCSA regulations.
  • Conduct regular audits of HR data to ensure accuracy, compliance with policies, and resolve any discrepancies.
  • Facilitate and/or provide training through the coordination of our UKG manager orientation program.
  • Support internal and external customers by analyzing and providing insights on reporting metrics in the Business Intelligence system.
  • Provide administrative support for the HR Core System (UKG Pro) and Applicant Tracking System.
  • Participate in or lead HR information-related special projects as needed.
Requirements
  • The minimum education or formal training for this position includes the following Provincial/State or other vocational or professional certification, trade license, apprenticeship or degree.
  • 1-2 years in an HR or practicum position.
  • Degree or Diploma with a major in Human Resources an asset.
Benefits

We offer a comprehensive benefits package, including:

  • Medical, Dental, Vision, Life Insurance, and many more health and wellness benefits.
  • Paid vacation, sick time, and company holidays.
  • Paid time off for volunteer activities to help give back to our communities.
  • Pension Plan.
  • Tuition Reimbursement Program to achieve your educational goals.
  • Continuous learning and career development.
Safety Commitments
  • We make safety a part of every decision.
  • We make safety personal.
  • We have the courage to intervene.


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