Office Coordinator and Recruiter

1 month ago

Burlington, Ontario, Canada HealthOPM Full time
Job Title: Office Coordinator and Recruiter

Location: Burlington, ON

Company: HealthOPM

Job Type: Full-time

Hours: Monday - Thursday, 9:00 AM - 4:00 PM (1-hour unpaid break)

On-Call Requirement: Minimum of one day per week

Rate: $18/hr *salaried position*

Job Summary:

HealthOPM is seeking a highly organized and detail-oriented Office Coordinator and Recruiter to join our team. In this dynamic role, you will oversee the day-to-day activities of our office, including payroll, invoicing, and bookkeeping, while also playing a crucial role in the recruitment and training of new staff. The ideal candidate will have a strong background in office management, excellent communication skills, and a passion for contributing to the growth of a thriving business.

Key Responsibilities:
  1. Supervise, schedule, and coordinate daily office activities to ensure smooth operations.
  2. Handle payroll and invoicing discrepancies, and bookkeeping/accounting tasks using QuickBooks as needed.
  3. Conduct weekly team meetings to ensure alignment and progress towards goals.
  4. Play a vital role in the hiring process, from sourcing candidates to onboarding new employees.
  5. Initiate and manage follow-ups with new staff and clients to ensure high levels of satisfaction.
  6. Manage scheduling, organize records, and perform various office duties, including answering phones.
  7. Receive and respond to inbound care inquiries and messages.
  8. Be an integral part of the business's growth by contributing ideas and strategies.
  9. Train PSWs on our software processes to ensure efficient use of technology.
  10. Serve as the first point of contact for PSWs and clients, resolving any issues promptly and professionally.
  11. Be available on call at least one day per week.
  12. Serve as the first point of contact for client relations, ensuring excellent customer service and maintaining strong relationships.
  13. Attend job fairs and industry events to support business development and recruitment efforts.
Qualifications:
  1. Proven experience in office management, payroll, and bookkeeping (QuickBooks experience preferred).
  2. Strong organizational skills with the ability to manage multiple tasks and priorities.
  3. Excellent communication skills, both written and verbal.
  4. Experience in recruitment and training is a plus.
  5. Ability to work independently and as part of a team.
  6. A proactive approach to problem-solving and decision-making.
What We Offer:
  1. Competitive salary and benefits package.
  2. Opportunities for professional growth and development.
  3. A supportive and collaborative work environment.
  4. The chance to make a meaningful impact on the lives of our clients and staff.
How to Apply:

If you meet the above qualifications and are excited about the opportunity to join HealthOPM, we'd love to hear from you

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