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Administrative Coordinator

2 months ago

St John's, Newfoundland and Labrador, Canada Complete Management Limited Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Complete Management Limited. As an Administrative Assistant, you will play a vital role in supporting our business operations and ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events to support our business objectives.
  • Financial Management: Plan and control budgets and expenditures to ensure efficient use of resources.
  • Policies and Procedures: Establish and implement policies and procedures to maintain a well-organized and efficient work environment.
  • Communication: Record and prepare minutes of meetings, seminars, and conferences, and schedule and confirm appointments.
  • Contract Management: Manage contracts and agreements to ensure compliance with company policies and procedures.
  • Customer Service: Provide exceptional customer service to internal and external stakeholders.
  • Inventory Management: Order office supplies and maintain inventory levels to ensure a well-stocked and efficient work environment.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations as needed.
  • Information Management: Set up and maintain manual and computerized information filing systems to ensure accurate and efficient access to information.
  • Correspondence: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Work Experience: 1 year to less than 2 years of experience in an administrative role.
  • Work Setting: Willing to relocate and work in a fast-paced environment.
  • Physical Capabilities: Ability to work independently, under pressure, and with tight deadlines.
  • Personal Suitability: Ability to multitask, organized, team player, client focus, reliability, and quick learner.
Working Conditions

This is a permanent position, working 30 to 40 hours per week. The language of work is English.