Office Coordinator Specialist

4 weeks ago

Toronto, Ontario, Canada A2A SECURITY AGENCY INC. Full time
About the Role

We are seeking a highly organized and detail-oriented Office Coordinator Specialist to join our team at A2A SECURITY AGENCY INC. As an integral part of our administrative staff, you will be responsible for ensuring the smooth day-to-day operations of our office.

Key Responsibilities
  • Arrange and coordinate seminars, conferences, and other events to facilitate communication and collaboration among team members.
  • Supervise and train junior staff members to enhance their skills and productivity.
  • Record and prepare minutes of meetings, seminars, and conferences to maintain accurate records and ensure accountability.
  • Determine and establish office procedures and routines to optimize efficiency and productivity.
  • Schedule and confirm appointments with clients and stakeholders to ensure seamless communication and follow-up.
  • Respond to employee inquiries and resolve complaints in a timely and professional manner.
  • Order office supplies and maintain inventory to prevent stockouts and minimize waste.
  • Greet visitors and direct them to the appropriate contacts or service areas to provide excellent customer service.
  • Maintain manual and computerized filing systems to ensure easy access to information and compliance with regulations.
Requirements and Qualifications
  • A minimum of 1 year of experience in an administrative role, preferably in a fast-paced environment.
  • Excellent organizational and time management skills to prioritize tasks and meet deadlines.
  • Strong communication and interpersonal skills to build effective relationships with colleagues and clients.
  • Ability to multitask and work independently in a dynamic and flexible environment.
Working Conditions and Physical Capabilities

The ideal candidate must be able to thrive in a fast-paced environment with tight deadlines and attention to detail. They should also be comfortable working in a team setting and have strong problem-solving skills to adapt to changing circumstances.

Salary and Benefits

We offer a competitive salary range of $40,000 - $60,000 per year, depending on experience. Additionally, we provide a comprehensive benefits package, including health insurance, paid time off, and professional development opportunities.

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