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Administrative Assistant

2 months ago

Ottawa, Ontario, Canada Club Demonstration Services Full time
Bilingual Administrative Assistant Opportunity

We are seeking a highly skilled and bilingual Administrative Assistant to join our team at Club Demonstration Services, the in-house product sampling company for Costco Wholesale.

Key Responsibilities:
  • Provide administrative and secretarial support to our Country Manager and assigned departments, handling day-to-day tasks and activities with ease.
  • Manage the distribution of emails, invoices, expenses, and overall office and calendar management in a timely and efficient manner.
  • Act as a key liaison between Canadian leaders in operations and sales teams, ensuring concise and consistent communication is provided.
  • Collaborate with cross-functional partners and maintain strong partnerships with global teams to ensure overall satisfaction.
  • Provide typing, filing, and financial record-keeping services.
  • Prepare weekly Excel reports and analysis.
  • Support with internal and external PowerPoint presentations.
  • Schedule and coordinate meetings and conferences.
  • Support team building and engagement calendars and communication.
  • Organize monthly, quarterly, and annual team events.
  • Procure office supplies and coordinate office mail.
  • Respond to non-routine correspondence and assemble highly confidential and sensitive information.
  • Provide exceptional customer service to internal and external customers through effective communication.
Position Requirements:
  • Two years of related experience as an Administrative or Executive Assistant Support.
  • Previous experience with executive-level reporting, calendar management, and travel arrangements.
  • Communications and customer service experience are assets.
  • Strong organizational skills to plan, prioritize, and organize a diversified workload.
  • Experience working in a networked environment using a Windows and/or Windows-like interface.
  • Advanced use of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Access).
  • High School diploma, Office Administration certificate or diploma a plus.
  • Fluent in French (verbal and written).

Club Demonstration Services is an equal opportunities employer and welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.