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Administrative Support Specialist

2 months ago

Fernie, Canada Golden Life Management Full time
Administrative Assistant Opportunity

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Rocky Mountain Village in Fernie, BC. As a key member of our team, you will provide administrative support to our management and staff, ensuring the smooth operation of our office.

Key Responsibilities:
  • Provide administrative support to management and staff, including coordinating mail, answering calls, and maintaining office supplies.
  • Order office supplies, place and receive orders, and maintain inventory.
  • Send and receive couriers, stamp and mail outgoing correspondence, and deliver mail to the post box daily.
  • Establish and maintain a comprehensive office filing system for reference materials, reports, and documents.
  • Schedule staff for regular rotations as directed by the Community Manager.
  • Maintain a working knowledge of current residents and assist residents as needed.
  • Assist with managing accounts payable, accounts receivable, and bookkeeping functions as needed.
Requirements:
  • High school graduation and successful completion of Office Procedures or Office Management Coursework, or an equivalent combination of education, training, and work experience.
  • Working knowledge and experience using Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
  • Experience in operating and administering an electronic payroll and scheduling program.
  • Strong communication skills and professionalism when dealing with residents and the public.
  • Ability to effectively multi-task, manage time, and prioritize work.
  • Exceptional customer service, interpersonal, and conflict resolution skills.
  • Experience in Home and Community Care an asset.
  • Ability to anticipate needs and take initiative to complete work in the absence of direct supervision and constant direction.
  • Clear Vulnerable Sector - Criminal Record Check.
  • Immunization Record and negative TB testing.
  • Able to provide proof of full and current COVID-19 vaccines.
What We Offer:

As a member of our team, you can expect to be treated with dignity and respect, to be challenged with your work, and to have the autonomy necessary to excel. We offer competitive rates and a comprehensive benefits package, which includes a voluntary registered retirement plan with company contributions, for eligible employees.