Senior Executive Administrator

1 week ago

Vancouver, British Columbia, Canada PHSA Full time

About Us


The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective healthcare for people throughout the province.



Salary Range: $62,681 - $82,301/year.

This salary range is determined by considering your relevant education and experience. The starting salary will be prorated accordingly for part-time roles.

About the Job

Job Summary: We are seeking a highly skilled Senior Executive Administrator to support our senior leaders in providing exceptional administrative services. As a key member of our team, you will be responsible for managing complex administrative operations, resolving day-to-day problems, and ensuring accurate and timely delivery of administrative services.

Key Responsibilities:

  • Maintain a consistently updated and accurate appointment schedule for the senior leader and others as required.
  • Coordinate meetings, ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials, and preparation of packages/summary documents to assist in decision making and meeting facilitation.
  • Respond to verbal and written communication, liaise internally and externally, screen requests and inquiries, make a determination on the importance/urgency of the request, provide a response, and/or forward to the designated Leader or other senior staff for reply.
  • Provide work direction and guidance to support staff as needed and check the work of others to ensure administrative needs of the area are met.
  • Assist in budget development, monitor expenditures, ensure invoices are authorized to predetermined amounts, analyze and report variances for multiple departments/programs, complete purchase requisitions/online purchasing, and forward for processing and ensure invoices are authorized for payment and submitted for payment.
  • Prepare and update various documents, including presentations, spreadsheets, correspondence, meeting minutes, and reports in an accurate and timely manner. Some material may be confidential or include information of a sensitive nature.
  • Initiate follow-up processes with staff and others, resolve day-to-day problems as required, evaluate operating procedures, and advise management as necessary.


What You Bring

To succeed in this role, you must have:


  • A level of education, training, and experience equivalent to graduation from a recognized post-secondary administrative assistant/secretarial program, additional coursework in advanced word processing, spreadsheet, and database applications, and four (4) years' progressive experience supporting senior-level management.
  • Demonstrate ability to communicate effectively both verbally and in writing, including the ability to work with discretion in preparing and handling information of a sensitive nature.
  • Ability to organize and prioritize work, work under time pressures to meet deadlines, and handle interruptions and changing priorities.
  • Knowledge and ability to utilize related equipment and computerized software packages such as word processing, spreadsheet, database applications, scheduling, email, and internet applications at an advanced level.
  • Ability to type 60 words per minute.
  • Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada, as per TRC (2015), and BC's Declaration on the Rights of Indigenous Peoples Act (2019).


About Our Offerings

At PHSA, we are committed to employment equity and encourage all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background, and experience. We value a safe, inclusive, and welcoming environment and strive to create opportunities that implement the Truth and Reconciliation Commission Mandate.

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