Senior Executive Assistant

1 week ago

Vancouver, British Columbia, Canada CLIO Full time

Clios mission is to transform the legal experience for all. As a Senior Executive Assistant, you will play a crucial role in supporting our senior leadership team. This role requires exceptional administrative skills, a customer service mindset, and the ability to work autonomously within established parameters.

Key responsibilities include:

  • Contribute to the planning, organization, and execution of special projects, including high-profile international events and key organizational initiatives;
  • Oversee and manage schedules, appointments, and travel arrangements for the Senior Leadership Team;
  • Coordinate team events, support community-building, and handle logistical tasks as requested;
  • Manage group-wide meetings and agendas, take notes, and track action items for the Senior Leadership Team;
  • Review, route, and respond to incoming email correspondence and organizational requests on behalf of the Senior Leadership Team;
  • Organize, track, and reconcile professional finances and expenses;
  • Coordinate communications and liaise directly with external partners, vendors, and clients;
  • Create and maintain internal documentation, knowledge management, and communications for the Executive Assistant team;
  • Maintain a high degree of trust and integrity around the protection of confidentiality as an expectation;
  • Act as an exemplar of Clios values and culture, serving as an ambassador for the Senior Leadership Team both internally and externally.

Candidates should have:

  • 10+ years of experience working as an executive assistant or a proven track record of success providing administrative coordination in a professional setting;
  • Exposure to senior leaders, business strategy, and decision-making;
  • A high degree of trust and integrity around the protection of confidentiality;
  • A collaborative and self-starter mindset with a bias to action;
  • Flawless written and verbal communication skills, even under pressure;
  • Strong interpersonal skills and capacity to develop high levels of trust;
  • The capacity to multi-task and possession of excellent time management skills;
  • Impeccable attention to detail;
  • Resourceful and able to work independently with a deadline-oriented mindset;
  • Proficiency in Mac operating environments, Google Suite, Slack, Asana, and Concur;
  • A high level of comfort with new technologies and tools;
  • A high degree of professionalism, emotional intelligence, and trust.

Clios Total Rewards Program includes:

  • Competitive, equitable salary with top-tier health benefits, dental, and vision insurance;
  • Hybrid work environment, with an expectation for local Cliions to be in office at least once per week;
  • Flexible time off policy, with an encouraged 20 days off per year;
  • $2000 annual counseling benefit;
  • RRSP matching and RESP contribution;
  • Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years.

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