Senior Administrative Coordinator

4 weeks ago

Vancouver, British Columbia, Canada Codix Full time
Job Summary

We are seeking an experienced Senior Administrative Coordinator to join our team at Codix. This role will be responsible for coordinating the flow of information within the team, opening and distributing mail, recording and preparing minutes of meetings, answering telephone calls, ordering office supplies, negotiating collective agreements, performing data entry, and recruiting and hiring workers.

About the Role

This is a permanent position with a salary range of $40,000 - $60,000 per year, depending on experience. The ideal candidate will have 1-2 years of experience in a similar role, a College/CEGEP education, and strong MS Office skills, including Excel, Outlook, PowerPoint, and Word.

Responsibilities
  • Coordination: Coordinate the flow of information within the team, ensuring seamless communication and collaboration.
  • Administrative Support: Open and distribute mail, emails, and other materials as needed.
  • Meeting Preparation: Record and prepare minutes of meetings, seminars, and conferences, including agendas, action items, and follow-up tasks.
  • Communication: Answer telephone calls, relay messages, and respond to inquiries in a timely and professional manner.
  • Supply Management: Order office supplies, maintain inventory, and ensure efficient use of resources.
  • Negotiation: Negotiate collective agreements on behalf of employers or workers, utilizing strong communication and interpersonal skills.
  • Data Entry: Perform data entry tasks accurately and efficiently, maintaining high levels of accuracy and attention to detail.
  • Recruitment: Recruit and hire workers, conducting interviews, referencing checks, and background verifications as necessary.
Requirements
  • Education: College/CEGEP degree or equivalent.
  • Experience: 1-2 years of experience in a similar role.
  • Skillset: Strong MS Office skills, including Excel, Outlook, PowerPoint, and Word.
  • Language: English (written and verbal).
  • Work Schedule: 40 hours per week.
Benefits
  • Health Benefits: Comprehensive health care plan, including dental coverage.
  • Work Term: Permanent position.

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