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Executive Assistant

2 months ago

Toronto, Ontario, Canada Yonge Street Mission Full time
About the Role

We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our Senior Leadership team. The successful candidate will be responsible for managing complex calendars, coordinating meetings and events, and providing exceptional customer service to internal stakeholders.

Key Responsibilities
  • Manage and coordinate the Senior Leadership team's calendars, ensuring seamless scheduling and rescheduling as needed
  • Coordinate internal meetings, events, and retreats, including logistics and preparation
  • Provide administrative support to the Manager, Executive Office, including expense reports, budget monitoring, and Visa statement reconciliation
  • Serve as a liaison between the Senior Leadership team and internal stakeholders, ensuring timely communication and resolution of issues
  • Optimize meeting efficiency, ensuring logistics, pre-reads, and follow-up items are expedited and actioned in accordance with deadlines
  • Capture and distribute minutes for key leadership meetings
  • Facilitate the smooth functioning of All Staff Meetings and other internal staff events
Requirements
  • Post-secondary education combined with 3-4 years of relevant experience working in a similar environment
  • Excellent communication skills - both written and verbal
  • Demonstrated proficiency working with computer applications (G Suite/Google Workspace, MS Office Suite, email and internet applications)
  • Very good interpersonal skills with the ability to exercise discretion, confidentiality, and great customer service
  • Strong organizational skills and ability to multi-task on multiple, competing priorities
  • Demonstrated personal commitment to and understanding of the mission and values of Yonge Street Mission
What We Offer

As a staff member at Yonge Street Mission, you can expect a values-based and highly collaborative work environment, with a high value on staff mental health and well-being. You will have the opportunity to work on meaningful, innovative, and impactful projects, with a competitive Total Rewards compensation package, including Group RRSP matching, annual leave, and comprehensive health and dental care coverage.