Finance and Administrative Services Manager

5 days ago

Kelowna, British Columbia, Canada KF Aerospace Full time

Job Overview

The Finance and Administration Manager is a key role within the KF Aerospace Centre for Excellence Association, responsible for overseeing the organisation's financial affairs and providing administrative support to the Executive Director.

Key Responsibilities

  • Timely and accurate reporting of all accounting and financial matters consistent with the approved budget and Generally Accepted Accounting Principles (GAAP).
  • Manage the organisation's financial affairs in accordance with approved budgets.
  • Ensure adherence to board-approved Financial Controls policy.
  • Ensure compliance with all tax, legal, and government matters.
  • Preparation of budgets and forecasts for both operational and capital needs.
  • Preparation of monthly and quarterly financial reports.
  • Preparation of quarterly funding requests for board approval and to support the Centre's operations.
  • Attendance at meetings of the board of directors to present financial information upon request.
  • Liaise with external accountants with respect to preparation of financial statements.
  • Act as point of contact for staff, customers, and suppliers on financial enquiries, payments, and collections, including the service agreements with KF Aerospace.
  • Compilation and analysis of statistics and preparation of related reports.
  • Provision of administrative support to the Executive Director, including organisation of internal and external meetings, ordering supplies, and assistance with correspondence, presentations, and reports.
  • Development and maintenance of filing systems.
  • Such other duties and accounting support as may be required.

Accounting-Related Responsibilities

  • Timely and accurate recording of accounts payable, accounts receivable, invoicing, banking, cash management, and all other financial transactions.
  • Maintenance of accounting structure to support operations.
  • Maintenance, adjustment, and reconciliation of general ledger accounts.
  • Processing, drafting, and issuing invoices for events and related activities.
  • Management of cash and collections.
  • Reconciliation and remittance of PST and GST returns.
  • Management of damage deposits.
  • Payment of suppliers and vendors.
  • Management and reconciliation of bank accounts.
  • Collection and input of relevant data in accounting system.
  • Inventory tracking.

Requirements

  • CPA designation or equivalent.
  • At least three years' equivalent experience, preferably with a not-for-profit organisation.

Competencies

  • Attention to detail.
  • Strong communication skills.
  • Demonstrated ability to work as a member of a team and follow direction.
  • Computer literacy, including familiarity with Sage Bookkeeping software, advanced skills in Excel, and proficiency in Word.
  • Ability to work independently but collaboratively.
  • Ability to respect and maintain confidential information.

Benefits

  • Health and dental.
  • Short and long-term disability.
  • Health and wellness spending account.
  • Paid vacation and personal time off.
  • The opportunity to work additional hours, including banking any overtime.
  • Pension matching plan and voluntary RRSP.
  • Employee and family assistance program.

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