Payroll & HR Administrator

4 weeks ago


Kitchener, Ontario, Canada Hendrix Genetics BV Full time

Job Summary

The Payroll & HR Administrator will be responsible for the timely and accurate processing of all functions related and integrated with payroll. This role requires a high level of professionalism and confidentiality due to the sensitive nature of the work performed. The successful candidate will have a strong understanding of payroll systems and be able to analyze data to ensure accuracy and compliance.

Key Responsibilities

  • Bi-weekly payroll processing for 380 employees in Canada
  • Ensuring current and accurate data is in place within the payroll systems (Ceridian Dayforce), payroll grid (Excel) and Global HRIS (Talentsoft)
  • Processing various payroll transactions such as new hires, terminations, transfers, employee changes, adjustments, etc.
  • Checking hours and ensuring every employee who worked is paid
  • Preview the pay for all changes and submit it
  • Verify and check pay reports
  • Liaise with finance department regarding cash requirement, bank debits, JE, etc.
  • Overall management of accrued vacation, sick, etc.
  • Management of taxable benefits and applicable records
  • Training new managers & supervisor on payroll system and provide them with information about the company policies
  • Handle garnishments (family support & CRA)
  • Preparing various reports for management review at month end
  • Support managers in preparing their payroll budgets
  • Verification of total salary & benefits budget versus department budgets reconciled for accuracy, omissions and additions
  • Group Benefit Administration
  • Review and process invoices, ensuring they are accurate and processing new members, the terminations, changes, etc.
  • Upload monthly benefits invoices & prepare JE for posting
  • Updating and maintaining employee profiles on the online systems for benefit providers
  • Accurate and timely handling of this information (including customer service issues)
  • Workers Compensation & EHT
  • Preparation of monthly and/or quarterly remittances (premium calculation) by using the online services and preparing JE for posting
  • Complete necessary document, employment letters and other payroll records, as well as e-filing
  • Ongoing interaction and coordination with HR and Managers

Requirements

  • College diploma in business administration, finance or related field of study
  • Working towards Certified Payroll Management certification is considered an asset
  • Experience 2-3 years in payroll and benefits administration
  • Superior interpersonal & communication skills
  • High level of planning & organization
  • Ability to work in a fast environment (time pressured)
  • Accuracy, numeracy, and attention to detail
  • Customer focused (internally and externally)
  • Process improvement driven
  • Critical thinking skills
  • Highly confidential, efficient, and reliable


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