Payroll Analyst

3 weeks ago


Kitchener, Ontario, Canada City of Kitchener Full time

Job Summary:

This role provides analysis and support for payroll-related accounts and expenditures, ensuring adequate resources for the payroll system. The successful candidate will work closely with the Payroll Supervisor to provide periodic backup to payroll processing during peak times, vacations, and other absences.

Key Responsibilities:

  • Reconcile payroll accounts, including banked overtime, payroll accruals, clothing deductions, computer loans, government remittances, self-funded leaves, salary continuances, and cemetery plans.
  • Reconcile subsystems on a regular basis from PeopleSoft payroll to SAP general ledger, monitor for errors, and prepare entries to rectify differences.
  • Assist the Payroll Supervisor with year-end functions, such as OMERS reporting, T4 reporting, sick/vacation balance issues, retroactive payment calculations, and annual vacation payments.
  • Assist with research of accounting treatment and legislative requirements for payroll-related items.
  • Analysis of payroll benefit costs by pay groups, providing benefit cost information to HR, Financial Planning, and Accounting Management for planning/bargaining purposes.
  • Assist the Payroll Supervisor with providing necessary payroll information to appropriate groups for collective bargaining purposes.
  • Assist the Payroll Supervisor with provision of payroll data for budgeting purposes and recommend process improvements accordingly.
  • Analyze payroll costs, such as salaries, wages, full-time, part-time, overtime, premiums, for accuracy/appropriateness relating to trends and budgets.
  • Assist with monthly payroll billings for various arms-length agreements.
  • Provide backup to payroll administrators for weekly and biweekly payroll processing as required on a regular basis.
  • Provide functional support and testing for system updates/upgrades, legislative updates, as required.
  • Provide training where required to payroll administrators on PeopleSoft functionality, updates.
  • Act as Payroll subject matter expert with PeopleSoft interfaces (such as Cityworks/SAP) and recommend necessary process improvements.
  • Assist with payroll-related continuous improvement projects as required.
  • Assist with documentation of payroll processes.
  • Perform other related duties as assigned.

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