Administrative Coordinator

2 weeks ago


Kelowna, British Columbia, Canada Kelowna Cabs Full time

We are seeking an experienced Administrative Assistant to join our team at Kelowna Cabs. The successful candidate will be responsible for providing administrative support to our organization, including coordinating seminars and conferences, establishing and implementing policies and procedures, and training other workers.


The ideal candidate will have a secondary (high) school graduation certificate and 1 to less than 7 months of experience in an administrative role. They will be fluent in English and able to work 30 to 40 hours per week.


Key Responsibilities

  • Arrange and co-ordinate seminars, conferences, and other events
  • Establish and implement policies and procedures
  • Train other workers
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Liaise with management, union officials, and HR consultants
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Recruit and hire workers and carry out related staffing actions
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support
  • Assign, co-ordinate, and review projects and programs
  • Plan, organize, direct, control, and evaluate daily operations

Requirements

  • Secondary (high) school graduation certificate
  • 1 to less than 7 months of experience in an administrative role
  • Fluent in English
  • Ability to work 30 to 40 hours per week

Please apply for this exciting opportunity if you have the skills and experience we are looking for.


Closing date: Not specified




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