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Executive Assistant to the President and CEO

2 months ago

Ottawa, Ontario, Canada Fulbright Canada Full time
About the Role

Fulbright Canada is seeking a highly skilled and experienced Executive Assistant to provide administrative support to the President and CEO. This is a key role that requires a high level of professionalism, discretion, and attention to detail.

Key Responsibilities
  • Manage the executive office and ensure the overall success and effectiveness of the organization.
  • Work closely with the CEO to coordinate meetings, appointments, and travel arrangements.
  • Develop and maintain relationships with key stakeholders, including students, scholars, governments, donors, and university leadership.
  • Manage the Foundation's relationship with its high-profile Board of Directors.
  • Provide administrative support for board meetings, including preparing agendas, taking minutes, and following up on action items.
  • Develop and implement effective communication strategies to promote the organization's mission and goals.
  • Collaborate with the finance and administration team to ensure accurate and timely financial reporting.
  • Provide support for special events, including conferences, meetings, and other activities.
  • Perform other administrative tasks as required.
Requirements
  • Post-secondary degree or diploma from a recognized institution.
  • Experience in an administrative role or as a coordinator.
  • Experience working in a non-profit, social service, or public service environment.
  • Experience working closely with an executive, CEO, or board of directors.
  • Bilingualism (English/French) is an asset.
Skills and Abilities
  • Strong written communication skills, including the ability to take notes, write reports, and prepare presentations.
  • Strong logistics, organizing, and event planning skills.
  • Proficient in Microsoft Office Suite, with some experience managing a database.
  • Proficient in virtual work tools, such as Zoom, with an aptitude for learning new tools.
  • Proven ability to work in a fast-paced environment with competing demands.
What We Offer
  • A competitive salary.
  • Full medical benefits, including dental and vision.
  • Matching pension contributions.
  • An allowance for a gym membership.
  • A partial hybrid work arrangement, with four days in the office and one remote.
  • Some travel is required.