Financial Operations Supervisor

3 weeks ago


Hay River, Canada Town of Hay River Full time
Job Summary

The Financial Operations Supervisor is a critical role in the Town of Hay River, overseeing the daily operations and personnel of the Finance & Administration division. This includes managing land and taxation functions, accounts receivable, accounts payable/payroll, customer service, records management, and office administration.

Key Responsibilities:
  1. Land and Taxation Functions:
  • Assist with customer inquiries regarding land applications, purchases, and leases.
  • Reconcile monthly and yearly land accounts.
  • Renew land headleases and licenses on time.
  • Oversee sublease renewals.
  • Support land negotiation processes to protect Town interests.
  • Maintain land records, transitioning to electronic formats.
  • Verify property tax levy calculations for accuracy.
  • Handle Board of Revision appeals for property assessments.
Accounts Receivable Functions:
  • Review and verify Account Receivable invoicing for accuracy.
  • Verify utility billing for accuracy.
  • Assist with inquiries and Utility Bylaw interpretation.
  • Develop collection procedures.
Accounts Payable and Payroll Functions:
  • Review, verify, and approve all accounts payable invoices prior to payment.
  • Verify payments for accuracy.
  • Review, verify, and approve payroll biweekly.
  • Complete T4's, GST returns, and bank reconciliations.
  • Oversee electronic payment processes.
Licenses, Permits, Contributions, and Service Agreements:
  • Review, verify, and approve Lottery Licenses.
  • Ensure applications meet Lottery Licensing Bylaw requirements.
  • Review, verify, and approve Business Licenses.
  • Maintain filing systems and spreadsheets for various agreements.
  • Manage Town contracts to ensure compliance with policies, bylaws, and legislation.
  • Renew service agreements and monitor contract compliance.
Additional Responsibilities:
  • Reconcile accounts through audit worksheets.
  • Recommend internal controls to maintain financial data integrity.
  • Co-ordinate burials and vital record submissions.
  • Maintain cemetery plot databases.
  • E nsure compliance with legislated, contractual, and Town policies.
  • Manage Town insurances and registrations.
  • Support employee recruitment and department orientation.
  • Provide coaching and performance management as needed.
Requirements
  • Post-secondary degree in Finance, Accounting, or related field.
  • Five or more years of experience in Finance, Accounting, or related field.
  • Two or more years of supervisory experience in a financial setting.
  • A CPA designation would be an asset.
  • Proficiency in Microsoft Office Suite and Adobe Acrobat.

This role offers a competitive salary range of $90,000-$120,000 per annum, depending on experience. If you are a motivated professional looking to make a difference in the financial operations of the Town of Hay River, please submit your application.



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