Project Coordinator

1 week ago

Pickering, Ontario, Canada Black & McDonald Limited Full time
About This Career Opportunity

Black & McDonald Limited is a leading provider of integrated services, including construction, facilities management, and technical solutions. We are a family-owned and family-run company with a strong track record of delivering operational excellence and customer-focused solutions.

Job Summary

The Project Coordinator is a key member of our project team, responsible for planning, organizing, directing, and controlling project activities from start to finish. This role requires strong project management skills, attention to detail, and effective communication.

Key Responsibilities
  • Project Planning and Execution
    • Assist the Project Manager in drafting and issuing project budgets, cash flow, and preliminary schedules.
    • Prepare project organization and communication charts.
    • Support the project management team in coordinating project planning activities.
  • Project Coordination and Control
    • Support the Project Manager in leading the project organization and assigning work activities throughout the project lifecycle.
    • Chair project meetings and distribute minutes to all project team members.
    • Track the progress and quality of work being performed by design disciplines/trades.
    • Use project scheduling and control tools to monitor project plans, work hours, budgets, and expenditures.
    • Prepare progress reports and issue progress schedules to clients.
    • Review work/contracts/WIP for areas of risk and correct deficiencies.
    • Effectively and accurately communicate relevant project information to the client and project team.
    • Maintain Contract Execution Tracking Log.
    • Track & manage contemplated change notices and change orders in the database.
    • Prepare substantial completion certificates and ensure all required project close-out documents are obtained.
    • Keep the Project Manager (PM) and others informed about project status and issues that may impact client relations.
    • Work with project management team to develop tools and templates.
    • Implement processes and procedures and conduct training sessions when necessary.
    • Coordinate all project management, engineering, and construction activities.
    • Support the project management team in monitoring project performance (cost, schedule, quality) and assist in completing and distributing regular project reports (including issues, status, and KPI's) to key stakeholders.
    • Support the coordination of project close-out activities and transfer to operations.
  • Stakeholder Management
    • Maintain relationships with key internal and external stakeholders.
    • Ensure clients' needs are met in a timely and cost-effective manner.
    • Interface between various internal stakeholders (project services, engineering, procurement, construction, quality).
  • Continuous Improvement
    • Communicate ideas for improving company processes with a positive and constructive attitude.
Competency Requirements
  • Communicates Effectively
  • Customer Focus
  • Problem Solving and Innovation
Education Requirements
  • Bachelors' Degree, Diploma, Certificate or related.
Work Experience Requirements
  • 2+ years of experience as a Project Coordinator role or equivalent for nuclear power plant industry or related construction/industrial projects.
  • Experience on projects with medium risk and complexity preferred.
Skills, Abilities, and Other Requirements
  • Basic understanding of project management, engineering, and construction processes, procedures, and relevant software.
  • Strong interpersonal, communication, organization, and analytical skills.
  • Proficient in MS Project and/or Primavera and the MS Office Suite of products.
  • Effective communication skills, including verbal, written, and presentation skills.
  • Proven ability to work effectively both independently and in a team-based environment.
  • Demonstrated willingness to be flexible and adaptable to changing priorities.
Work Perks & Benefits
  • Optional hybrid work model.
  • Company-paid health and dental benefits.
  • Opportunity to participate in community and wellness initiatives.
  • Team building events.
  • Access to a dynamic Employee & Family Assistance Program.
  • Opportunity for ongoing professional development.
  • Rewards and recognition.
  • Scholarship Program for employee dependents.

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