Office Associate

2 months ago


Langley, Canada Interstate Batteries Full time
Job Title: Office Associate

We are seeking a highly organized and detail-oriented Office Associate to join our team at Interstate Batteries. As an Office Associate, you will play a critical role in supporting our operations and ensuring the smooth day-to-day functioning of our office.

Responsibilities:
  • Process and manage accounts payable and accounts receivable, including auditing, paying, and filing vendor invoices according to company policy and procedure.
  • Prepare customer invoices, purchase orders, and delivery tickets accurately and timely.
  • Maintain and collect accounts receivable within budgeted targets for days sales outstanding and percent current to 60 days past invoice date.
  • Verify deposits to be timely and accurate.
  • Maintain dealer files and back-up computer on a daily basis.
  • Run End of Month efficiently, accurately, and on a timely basis, including transmission of operating results, reports, and expenses to the corporate office in time for month-end accounting close and preparation of Distributorship's financial statements.
  • Process and copy (if necessary) mail on a daily basis.
  • Keep the office stocked with supplies and maintain inventory count and research variations between physical count and accounting records.
Qualifications:
  • Minimum 1 year of experience in accounts payable/accounts receivable.
  • Bilingual a plus.
  • Basic computer skills required, including Microsoft Word and Excel.
  • Ability to collect past due accounts without losing client relationships.
  • Excellent phone skills.
  • Minimum 1 year of accounting or bookkeeping experience, including an appreciation of basic audit procedures.
  • One year of administration experience, preferably in the wholesale distribution industry.
  • Touch ten key ability.

We are an equal employment opportunity employer and comply with all applicable federal, state, and local laws governing non-discrimination in employment. We prohibit any form of unlawful employee harassment based on race, color, religion, gender, sex, national origin, age, genetic information, disability, or veteran status.

We offer a comprehensive health plan, 401K retirement plan, generous vacation and holiday time, Lyra mental health resources, and stock options.


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