Document Control Specialist

2 weeks ago

Toronto, Ontario, Canada EBC Inc. Full time
About EBC Inc.

EBC Inc. is a leading provider of construction services with a strong focus on delivering exceptional results to our clients. Our Center of Expertise and Major Projects division brings together the expertise and achievements of our Building and Civil & Mining divisions, embodying our passion for excellence in the construction and delivery of major infrastructure projects for over 50 years. Our team of seasoned engineers, project managers, and specialists continues to push boundaries and deliver projects that shape our communities and pave the way for a bright future.

Our Commitment

We prioritize innovation and collaboration at the heart of our achievements, respecting the highest industry and environmental standards. Our commitment to quality and community well-being inspires us to innovate every day. Our reputation for excellence and dedication will continue to shine through new projects and leave a lasting impact on the major projects landscape across Canada.

About the Job

As a Document Control Specialist - Engineering Documentation, you will perform various tasks to ensure integrated document management (IDM), preservation, protection, dissemination, and research of information in accordance with policies, procedures, laws, and standards governing document management, mainly for engineering documentation. You may also be called upon to carry out similar tasks within the framework of other major projects of the company.

Responsibilities
  • Monitor the Engineering Contractor's document control activities and progress;
  • Understand project contractual requirements and align document control processes and procedures for the team;
  • Receive, interpret, and process documents from the client, engineering firms, subcontractors, and team members;
  • Perform various activities necessary for IDM (classification, filing, indexing, assembly, entry, traceability, registration, digitization, quality control, transfer, archiving, destruction, etc.) mainly for documentation (digital and paper) of the project;
  • Evaluate documentation deliverables and report them correctly in the contractors' and client's document management systems;
  • Analyze, in collaboration with the document management and access to information advisor, documents containing complex and unusual problems and participate in the development of solution elements;
  • Identify and correct any discrepancies in the documentation;
  • Maintain and apply the system of classification, inventory, indexing, and conservation of data according to the procedures, policies, and laws in force, and participate in its improvement;
  • Assist employees in using document management tools made available to them and applying pre-established standards and procedures;
  • Prepare, assemble, and scan documents as needed;
  • Generate transmissions and reception of documentation to internal and external parties;
  • Enter documents and manage documentation, submittals, etc. into Unifier, respecting project deadlines and client requirements.
Requirements
  • A post-secondary education in Document Management, Digital Information Management, or Engineering is required;
  • 3-5 years of experience in document management in the construction industry is required;
  • Relevant experience in managing engineering and project management documentation is required;
  • Experience with Unifier is required;
  • Excellent command of Microsoft Office Suite and applicable software is required;
  • Knowledge of BIM 360 software is an asset;
  • Bilingualism is an asset, but proficiency in English language with excellent communication skills (written and verbal) is required.
Benefits
  • The salary range for this position is $70,000-$90,000 annually, dependent on experience and qualifications;
  • Four weeks of annual vacation;
  • A flexible group insurance program upon entry;
  • A group RRSP with employer contribution to a Deferred Profit-Sharing Plan (DPSP);
  • 24-hour access to a virtual doctor (telemedicine);
  • Training and development programs;
  • An employee assistance program;
  • An active social club and health and wellness committee;
  • A diverse, innovative, and stimulating environment;
  • A company built on values of respect, integrity, and a job well done;
  • A firm recognized as one of Canada's Best Managed Companies.

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