Lead Document Control Specialist
1 day ago
We are seeking a highly organized and detail-oriented Lead Document Control Specialist to join our team at Entuitive.
This is a critical role that requires strong leadership skills, excellent communication abilities, and a deep understanding of document control systems and software.
As the successful candidate, you will be responsible for establishing and maintaining a comprehensive document control system, ensuring all project documents are securely stored, easily accessible, and compliant with industry standards and regulations.
You will work closely with cross-functional teams to develop and implement document control processes, manage document lifecycles, and provide training and guidance to staff on document control procedures and software tools.
The ideal candidate will have a bachelor's degree in business administration, engineering, or a related field, with a minimum of 8 years of experience in document control management, preferably in an engineering or construction environment.
Key Responsibilities- Establish and maintain a centralized document repository for easy controlled access and retrieval by corporate management, project teams, and clients.
- Develop and implement document control processes, records management, systems, and procedures in alignment with industry standards (including ISO 9001:2015) and project requirements.
- Manage the secure lifecycle of corporate and project documents, including receipt and control of external documents, verification, numbering, recording, authorized distribution, release, filing, tracking, and archiving.
- Ensure compliance with document control standards, security, permissions, confidentiality, and regulatory requirements.
- Coordinate the distribution of documents to stakeholders (internal and external) and ensure proper version control.
- Manage the review and approval workflows for project documents and drawings and collaborate with project managers and coordinators, engineers, and other team members to ensure effective implementation of project-specific document control procedures, efficient document flow, and resolution of any document-related issues.
- Bachelor's degree in Business Administration, Engineering, or related field.
- Minimum of 8 years of experience in document control management, preferably in an engineering or construction environment.
- Strong knowledge of document control software such as SharePoint, ProjectWise, Procore, Aconex, Viewpoint, SAP, Deltek Project Information Management (PIM), AutoDesk BIM 360, iOFFICE, and MasterControl.
- Excellent leadership, team management, communications, presentation, and interpersonal skills, with the ability to collaborate with the client, project teams, and stakeholders.
- Strong analytical mindset with problem-solving capabilities and the ability to anticipate and mitigate Document Control risks.
- Flexible working hours, 37.5 hour work week.
- Minimum 3 days a week in office, building strong relationships and collaborating internally is important to us.
- Commitment to staff growth through mentoring and training.
- Employer paid medical, dental, and vision insurance premiums for employees and their dependents.
- Generous parental leave policy.
- RRSP matching up to 5%.
- Participation in our discretionary profit-sharing plan.
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