Document Control Specialist

1 week ago

Toronto Ontario, Ontario, Canada Capgemini Full time

This Associate level Document Control Specialist is a vital member of our engineering team, responsible for managing and coordinating document submissions for new commercial nuclear reactor projects. This role ensures compliance with project deliverables, quality standards, and documentation processes while supporting internal and external stakeholders.


Key Responsibilities:


Document Management:

  • Manage and track documentation submissions from customers, suppliers, and internal partners per project deliverable requirements.
  • Transmit documents to relevant parties while adhering to internal guidelines.
  • Create, upload, and manage records in the product lifecycle management tool.


Compliance and Quality Assurance:

  • Review submissions for completeness and compliance with procurement contracts and project requirements.
  • Verify proper review and approval of all documents within the scheduled timeframe.
  • Ensure adherence to document management procedures, including the use of proper structures and templates.


Reporting and Communication:

  • Prepare and issue reports on submittal and approval status.
  • Provide timely communication on significant issues or developments.
  • Act as a first-line support for users facing issues during the documentation process.


Supplier Coordination:

  • Collaborate with suppliers to ensure adherence to submittal deadlines.
  • Report and resolve non-conformances promptly.


Process Improvement and Collaboration:

  • Support company initiatives like LEAN, continuous improvement, and digitalization.
  • Work with subject matter experts to create and implement documentation.
  • Investigate platform needs and recommend development programs and maintenance.


Team Support:

  • Mentor and train team members as needed.
  • Collaborate on initiatives to ensure conformance to quality assurance programs, standards, and practices.


Qualifications:


  • Strong organizational and time-management skills to handle multiple document submissions and deadlines.
  • Proficiency in using product lifecycle management tools for record management.
  • Excellent communication skills for collaboration with internal teams, suppliers, and customers.
  • Knowledge of document control processes and standards within engineering or nuclear project environments.
  • Experience in quality assurance programs and continuous improvement initiatives is an asset.


Skills Summary:


  • Document Management: Lifecycle tools, compliance verification, structure and template adherence.
  • Quality Assurance: Compliance reviews, submittal tracking, non-conformance resolution.
  • Process Improvement: LEAN, digitalization, continuous improvement initiatives.
  • Technical Collaboration: Supplier coordination, team mentoring, documentation implementation.
  • Reporting and Communication: Status reports, stakeholder communication, user support.


The pay range that the employer in good faith reasonably expects to pay for this position is $30.05/hour - $46.95/hour. Our benefits include medical, dental, vision and retirement benefits. Applications will be accepted on an ongoing basis.


Tundra Technical Solutions is among North America’s leading providers of Staffing and Consulting Services. Our success and our clients’ success are built on a foundation of service excellence. We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law, including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Unincorporated LA County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: client provided property, including hardware (both of which may include data) entrusted to you from theft, loss or damage; return all portable client computer hardware in your possession (including the data contained therein) upon completion of the assignment, and; maintain the confidentiality of client proprietary, confidential, or non-public information. In addition, job duties require access to secure and protected client information technology systems and related data security obligations.

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