Asset Management Coordinator

4 weeks ago

ChathamKent, Canada Municipality of Chatham-Kent Full time
Job Description

The Municipality of Chatham-Kent is seeking a highly organized and detail-oriented Asset Management Assistant to join their team. This temporary full-time opportunity is for a period up to November 2025.

Key Responsibilities
  • Provide administrative support to the Manager, Asset Management, and other team members.
  • Coordinate the ordering and purchasing of supplies for the Asset Management division.
  • Manage databases and provide user training for facility bookings.
  • Prepare and edit correspondence, reports, and other documents as required.
  • Assist with the preparation and monitoring of the Asset Management division's annual budget and quarterly variance reports.
  • Oversee all requests for service issues for the Asset Management division.
  • Organize and track income, expenditures, and refunds, and perform accounting functions as required.
  • Provide support for the Manager in the operational and capital maintenance areas for the department's building portfolio.
  • Assist with recruitment, including preparation and submission of VPR's, and maintain job registry matrices.
  • Assemble and mail monthly tenant rent review packages, and prepare notices and track tenant insurance certificates.
  • Participate in special projects as assigned by the Manager.
  • Work in accordance with the provisions of applicable Health and Safety legislation and all corporate and departmental policies and procedures related to Occupational Health and Safety.
Requirements
  • College certificate or diploma in office administration, business administration, accounting, or a related program, plus 4-6 years of related administrative experience.
  • Experience working in an office setting, preferably in a municipal or government-related environment, supporting management positions.
  • Experience ordering and purchasing of supplies, preparing reports, and arranging meetings.
  • Recruitment experience, including contacting candidates, completing interview forms, and completing interview packages.
  • Experience with database management, including tracking vacation time, lieu time, sick time, and overtime.
  • Demonstrated competency in customer service, including dealing effectively with difficult and irate customers.
  • Understanding and experience with recruitment process requirements.
  • File management experience, preferably with TOMRMS system.
  • Awareness of project management strategies.
  • Experience with budget process, preferably municipal budget process.
  • Knowledge of D365-CRM (or similar program).
  • Experience creating and depositing bank deposits, performing accounting functions, and tracking revenue and expenditures.
Work Environment

This position works indoors and requires a valid class G Ontario driver's licence. A reliable vehicle is also required.

Benefits

This temporary full-time position has an hourly wage of $29.028 to $32.878 and will receive 15% in lieu of benefits, which includes group benefits, statutory & non-statutory holidays, and non-enrolment in OMERS, and 4% vacation pay.

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