Asset Management Coordinator

4 weeks ago

ChathamKent, Canada Municipality of Chatham-Kent Full time
Job Description

The Municipality of Chatham-Kent is seeking a highly organized and detail-oriented Asset Management Assistant to join their Parks, Fleet and Facilities division. This temporary full-time opportunity is for a period up to November 2025.

Key Responsibilities
  • Provide administrative support to management, including prioritizing tasks and overseeing administrative duties.
  • Coordinate ordering and purchasing of supplies for the functional area.
  • Manage databases and provide user training for facility bookings.
  • Assist in the preparation and monitoring of the functional area's annual budget and quarterly variance reports.
  • Receive and screen information, correspondence, visitors, and phone calls using judgement and sensitivity to the Manager's priorities.
  • Assist in the preparation and monitoring of the functional area's annual budget and quarterly variance reports.
  • Oversee all requests for service issues for the functional area.
  • Organize and track income, expenditures, and refunds and perform accounting functions.
  • Provide assistance to the Manager in the operational and capital maintenance areas for the department's building portfolio.
  • Assist with maintenance contract management, tracking system and inventory records.
  • Arrange meetings, agendas, recording, and transcribing minutes.
  • Assist with recruitment, including preparation and submission of VPR's and maintaining job registry matrices.
  • Assemble and mail monthly tenant rent review packages.
  • Provide support for budget variance reporting and annual budget process.
  • Participate in special projects as assigned by the Manager/Supervisor.
Requirements
  • College certificate or diploma in office administration, business administration, accounting, or a related program, plus 4-6 years of related administrative experience.
  • Experience working in an office setting, preferably in a municipal or government-related environment supporting management positions.
  • Experience ordering and purchasing of supplies for the functional area.
  • Experience preparing reports.
  • Recruitment experience, including contacting candidates, completing interview forms, and completing interview packages.
  • Experience arranging meetings, including facilities, agendas, recording, and transcribing minutes.
  • Understanding of statistical reporting and tracking capabilities and database management.
  • Demonstrated competency in customer service, including dealing effectively with difficult and irate customers.
  • Understanding and experience with recruitment process requirements.
  • File management experience, preferably with TOMRMS system.
  • Awareness of project management strategies.
  • Experience with budget process, preferably municipal budget process.
  • Knowledge of D365-CRM (or similar program).
  • Experience creating and depositing bank deposits, performing accounting functions, and tracking revenue and expenditures.
  • Experience using effective project management strategies.
  • Proficient verbal and written communication skills.
  • Strong computer skills in XplorRecreation POS, Microsoft Word, Excel, PowerPoint, Outlook, One Note, JDEdwards, ScanMan, and Questica (or similar software programs).
Work Environment
  • This position works indoors.
  • This position works weekday hours.
Benefits

This temporary full-time position has an hourly wage of $29.028 to $32.878 and will receive 15% in lieu of benefits (which includes group benefits, statutory & non-statutory holidays, and non-enrolment in OMERS) and 4% vacation pay.

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