Asset Management Coordinator

3 weeks ago

ChathamKent, Canada Municipality of Chatham-Kent Full time

Job Description:

The Municipality of Chatham-Kent is seeking a highly skilled and organized Asset Management Assistant to join their team on a temporary full-time basis. As an Asset Management Assistant, you will be responsible for providing administrative support to the Manager, prioritizing and performing various tasks, and overseeing administrative duties to achieve desired outcomes.

Key Responsibilities:

  • Provide administrative assistance to the Manager, including coordinating ordering and purchasing of supplies, managing databases, and creating correspondence.
  • Assist in the preparation and monitoring of the functional area's annual budget and quarterly variance reports.
  • Oversee all requests for service issues for the functional area, manage D365-CRM cases, and track income, expenditures, and refunds.
  • Organize and track maintenance contracts, inventory records, and arrange meetings, agendas, and recording minutes.
  • Assist with recruitment, prepare documents for Rosters, Request for Proposal, quotes, and tender processes, and assemble and mail monthly tenant rent review packages.
  • Provide support for budget variance reporting and annual budget process, and participate in special projects as assigned by the Manager/Supervisor.

Requirements:

  • College certificate or diploma in office administration, business administration, accounting, or a related program, plus 4-6 years of related administrative experience.
  • Experience working in an office setting, preferably in a municipal or government-related environment, supporting management positions.
  • Experience ordering and purchasing supplies, preparing reports, and arranging meetings.
  • Understanding of statistical reporting, database management, and customer service principles.
  • Proficient in Microsoft Office, XplorRecreation POS, and other software programs.

Working Environment:

This position works indoors, with occasional walking and lifting. A valid class G Ontario driver's licence is required, and a reliable vehicle is necessary for this role.

Benefits:

This temporary full-time position offers an hourly wage of $29.028 to $32.878, with 15% in lieu of benefits and 4% vacation pay.

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