Administrative Support Specialist

1 week ago


Québec, Quebec, Canada BMO Full time

We are seeking a highly skilled Administrative Support Specialist to join our team at BMO Financial Group. As an integral part of our Wealth Sales & Service team, you will provide exceptional support to Investment Advisors and staff, ensuring seamless day-to-day operations and exceptional client service.

Job Responsibilities
  • Coordinate marketing activities, including website updates, social media initiatives, and client recognition events.
  • Assist in preparing for client meetings, including scheduling appointments and handling logistics.
  • Handle clients' general requests and inquiries, including basic money movement, technology issues, and account opening/update.
  • Generate reports and documents as requested and process items for client accounts and files.
  • Maintain and organize client database and client files.
  • Evaluate and ensure transactions and tasks are appropriately assigned to team members and completed.
  • Provide technical support and guidance to team members on new technology and policies.
  • Gather and distribute information on updates to training, guidelines, technology, and other business-related information.
  • Bulked up the rapport with the client to instill confidence.
Requirements and Qualifications
  • Typically 1-2 years of relevant experience and post-secondary degree in a related field or equivalent combination of education and experience.
  • Familiarity with wealth management company and branch operations is an asset.
  • Achievement of Canadian Securities Course and Conduct and Practices Handbook exam within 18 months from date of hire.
  • Achievement of BMO NB Investment Representative Licensing Program.

The salary range for this position is $32,700-$48,600 per year, paid monthly, plus a potential discretionary bonus. This role requires fluency in English and may involve working outside of the province of Quebec. We offer a comprehensive compensation package, including health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans.



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