Executive Assistant

2 weeks ago

Toronto, Ontario, Canada The Toronto-Dominion Bank (Canada) Full time

About the Role

We are seeking a highly skilled and organized Executive Assistant to provide administrative support to our senior leaders. As a key member of our team, you will be responsible for managing complex calendars, coordinating travel arrangements, and ensuring the smooth operation of our executive team.

Key Responsibilities

  • Manage and maintain calendars for multiple leaders, ensuring seamless coordination and conflict resolution
  • Coordinate travel arrangements, including booking flights, hotels, and rental cars, and troubleshoot any issues that may arise
  • Process expenses for teams in a timely and accurate manner
  • Assist in coordinating meetings, events, and townhalls, including booking meeting spaces, developing agendas, and setting up technology
  • Maintain confidentiality and handle sensitive information with discretion
  • Apply due diligence and attention to detail in completing administrative tasks, such as reports, invoices, and communications
  • Provide regular updates to the team on project status and day-to-day activities
  • Provide vacation and temporary coverage for colleagues as needed

Requirements

  • High school diploma with over 5 years of relevant experience
  • Extensive knowledge of Microsoft Office Suite and internet applications
  • Ability to work independently and as part of a team, with flexibility to coordinate processes and information across related teams
  • Ability to collaborate with other Executive Assistants and internal and external partners
  • Ability to think strategically and multi-task, with a focus on meeting conflicting deadlines
  • Experience coordinating travel arrangements and managing frequent changes
  • Strong organizational skills and attention to detail
  • Excellent communication and interpersonal skills
  • Ability to interpret company policies and apply them in a fast-changing environment

About TD

The Toronto-Dominion Bank (Canada) is a leading financial institution with a commitment to delivering legendary customer experiences. We are proud to work with a diverse group of colleagues and are committed to providing a positive and inclusive work environment.

What We Offer

We offer a competitive compensation package, including a base salary, variable compensation, and a range of benefits, including health and well-being benefits, savings and retirement programs, paid time off, and career development opportunities.

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