Finance and Operations Coordinator Specialist
1 week ago
Community Agency is a creative lifestyle communications company catering to diverse clients.
We deliver on commitments, effective strategies, distinctive ideas, and passion with integrity.
Talented team members bring unique skills to the table, producing innovative quality work.
Our goal is to help anyone realize their dreams and achieve anything possible through hard work, determination, imagination, and audacity.
We seek a Finance and Operations Coordinator to join our creative family.
This role provides support to the experiential marketing division and finance department, including:
- Maintaining accurate accounts payable and receivable, cash flow forecasts
- Managing financial accounting systems, assisting with program reconciliations, cost/budget management
This position reports to the Finance Controller regarding finance matters.
Key responsibilities include:
Account Receivables:- Updating client PO database and status
- Invoice submissions/scheduling
- Client management systems (Tungsten, Taulia & Ariba)
- Assisting in client communications for open invoices
- Creating A/R invoices
- Managing project management systems
- Configuration, invoice scheduling, ensuring data updates on a regular basis
- Month-end Reconciliation:
- Processing month-end credit card reconciliations
- Ensuring all supplier invoices are approved/processed timely
- Purchase Order review
- AP automation tool processing
- Weekly vendor cheque run assistance
- Supporting the Finance controller with supplier communications
- Administering other agency tools (expense app, travel booking system)
- New employee onboarding
Required skills and qualifications include:
- Post-secondary degree in relevant field (Accounting/Finance/Business administration)
- Experience with accounting software an asset (job-based accounting)
- Federal and provincial tax understanding
- Proficiency with MSFT Office products, including Excel
- Organization, detail orientation, workflow management efficiency
- Strong communication skills – verbal and written
- Reliability, meeting deadlines
A competitive salary of $65,000 - $80,000 per year is offered, depending on experience.
Benefits include great company culture, weekly perks, working with top talent, and opportunities for growth and learning.
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