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Administrative Coordinator

2 months ago

St John's, Newfoundland and Labrador, Canada LET'S HUMMUS Full time
Job Summary

LET\u0027S HUMMUS is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.

Key Responsibilities
  • Coordinate the flow of information within the team, ensuring timely and accurate communication.
  • Direct and control daily operations, prioritizing tasks and managing multiple projects simultaneously.
  • Record and prepare minutes of meetings, seminars, and conferences, maintaining accurate and detailed records.
  • Plan, develop, and implement recruitment strategies, attracting top talent to our team.
  • Schedule and confirm appointments, ensuring seamless coordination with our team members.
  • Answer telephone and relay telephone calls and messages, providing exceptional customer service.
  • Answer electronic enquiries, responding promptly and professionally to all inquiries.
  • Compile data, statistics, and other information, analyzing and presenting findings to our team.
  • Oversee the preparation of reports, ensuring accuracy and attention to detail.
  • Order office supplies and maintain inventory, ensuring our office is well-stocked and organized.
  • Greet people and direct them to contacts or service areas, providing a warm and welcoming experience.
  • Set up and maintain manual and computerized information filing systems, ensuring easy access to important documents.
  • Type and proofread correspondence, forms, and other documents, ensuring accuracy and professionalism.
  • Perform data entry, maintaining accurate and up-to-date records.
Personal Suitability
  • Ability to multitask, prioritizing tasks and managing multiple projects simultaneously.
  • Flexibility, adapting to changing circumstances and priorities.
  • Organized, maintaining accurate and detailed records and ensuring seamless coordination.
  • Team player, working collaboratively with our team to achieve common goals.
  • Accurate, ensuring attention to detail and accuracy in all tasks.
  • Reliability, consistently meeting deadlines and delivering high-quality results.
  • Time management, prioritizing tasks and managing multiple projects simultaneously.
  • Adaptability, adapting to changing circumstances and priorities.
  • Accountability, taking ownership of tasks and delivering high-quality results.
  • Dependability, consistently meeting deadlines and delivering high-quality results.
  • Quick learner, adapting to new tasks and responsibilities.
Requirements
  • Secondary (high) school graduation certificate.
  • 7 months to less than 1 year of experience in an administrative role.
Work Environment

LET\u0027S HUMMUS is a dynamic and fast-paced work environment, requiring flexibility and adaptability. As an Administrative Assistant, you will be working in a team-oriented environment, collaborating with our team to achieve common goals.

Language

English.

Hours

30 to 35 hours per week.