Office Coordinator

2 months ago

Inuvik, Canada Government of Northwest Territories Full time

Job Summary

The Government of Northwest Territories is seeking an experienced Administrative Support Specialist to provide administrative support to managers and staff in the Administration offices in the Northwest Territories. This role operates within the Government of Northwest Territories By-laws, Policies and Procedures, and Legislation.

Key Responsibilities

  • Provide general administrative support to managers and staff to ensure the effective functioning of the administration offices.
  • Manage highly confidential and sensitive information that could impact on clients and/or family members, employees of the Government of Northwest Territories, Department of Health and Social Services, and clients and/or their families.
  • Operate within the Government of Northwest Territories By-laws, Policies and Procedures, and Legislation.
  • Knowledge of office and administrative procedures supported by organization and communication skills.
  • Knowledge of general office duties and records management, including ARCS and ORCS systems.
  • Writing skills and the ability to proofread documents for style, form, spelling and grammar.
  • Knowledge and ability to network resources within and outside the employing Health and Social Services Authority to ensure support for clients and their families.
  • Knowledge of proficiency in a variety of programs and systems including word processing, spreadsheet, data collection, and telecommunications; maintain confidentiality of information.
  • Ability to work independently and ensure accuracy when booking clients appointments and rescheduling appointments.
  • Interpersonal skills and the ability to interact with clients with composure and tact.
  • Ability to interact and coordinate with Managers, a range of health and social services professionals and clientele who come from a range of social, educational, and cultural backgrounds.
  • Sensitivity and respect for all cultures and traditions, with knowledge of the culture and traditions of the northern and Indigenous people.
  • Ability to accurately track and record financial information, and manage financial documents.

Qualifications

  • The equivalent of a two (2) year Business Administration program with three (3) years of administration/accounting related experience.

What We Offer

  • A competitive salary starting at $34.20 per hour (approximately $66,690. per annum) plus an annual Northern Allowance.

How to Apply

Candidates must clearly identify their eligibility in order to receive priority consideration under the Affirmative Action Policy.

Candidates must provide a satisfactory criminal record check. Failure to provide a satisfactory check may deem you disqualified from the competition.

The successful candidate will be required to obtain proof of current up-to-date immunization status.

The Government of the Northwest Territories is an inclusive workplace. If you have a disability and you require support during the hiring process, you are encouraged to identify your needs if you are contacted for an assignment or interview so that you may be accommodated during the hiring process.

Eligibility lists may be created from this competition to fill future term and indeterminate positions.

Equivalent combinations of education and experience will be considered.

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