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Administrative Coordinator

1 month ago

Okotoks, Canada Motion Fitness Full time
Job Summary

We are seeking an experienced Administrative Support Professional to join our team at Motion Fitness. The successful candidate will be responsible for providing administrative support to our staff, including arranging seminars, conferences, and other events, as well as planning and controlling budgets and expenditures.

Key Responsibilities
  • Arrange and coordinate seminars, conferences, and other events
  • Plan and control budgets and expenditures
  • Supervise other workers and train them as needed
  • Record and prepare minutes of meetings, seminars, and conferences
  • Schedule and confirm appointments
  • Answer telephone calls and relay messages
  • Answer electronic enquiries and compile data, statistics, and other information
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Arrange travel, itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Type and proofread correspondence, forms, and other documents
  • Perform data entry and provide customer service
  • Maintain and manage digital databases and perform basic bookkeeping tasks
  • Supervise office and volunteer staff and plan, organize, direct, control, and evaluate daily operations
Requirements
  • 1-2 years of experience in an administrative role
  • Excellent communication and organizational skills
  • Ability to work independently and as part of a team
  • Proficiency in Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, and MS Word
  • Ability to multitask and prioritize tasks
  • Excellent time management and adaptability skills
Working Conditions
  • Fast-paced environment with tight deadlines
  • Ability to work under pressure and maintain attention to detail
  • Repetitive tasks and large workload
  • Ability to work with minimal supervision
What We Offer
  • Free parking available
  • Opportunity to work with a dynamic team
  • Professional development and growth opportunities