Office Support Specialist

1 week ago


Ottawa, Ontario, Canada International mobile services inc. Full time

At International mobile services inc., we are seeking an experienced Office Support Specialist to join our team. As an Office Support Specialist, you will be responsible for providing administrative support to our operations team. Your duties will include planning and controlling budgets, determining and establishing office procedures, scheduling appointments, and answering telephone calls and messages.

In addition to these tasks, you will also be responsible for overseeing the analysis of employee data and information, answering electronic enquiries, compiling data and statistics, and preparing reports. You will also be responsible for ordering office supplies, maintaining inventory, and setting up and maintaining manual and computerized information filing systems.

As an Office Support Specialist, you will have the opportunity to work with a variety of technologies, including Google Docs, MS Excel, MS PowerPoint, MS Word, Google Drive, and LinkedIn. You will also have the opportunity to work with our team to plan, organize, direct, control, and evaluate daily operations.

We are looking for a highly organized and detail-oriented individual who is able to work independently and as part of a team. If you are a motivated and enthusiastic individual who is looking for a challenging and rewarding role, we encourage you to apply.

Key Responsibilities:

  • Plan and control budgets and expenditures
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Prepare reports
  • Order office supplies and maintain inventory
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support
  • Plan, organize, direct, control and evaluate daily operations

Computer and Technology Knowledge:

  • Google Docs
  • MS Excel
  • MS PowerPoint
  • MS Word
  • Google Drive
  • LinkedIn
  • Electronic mail

Experience:

  • Experience an asset
  • Durée de l'emploi: Permanent
  • Langue de travail: Anglais
  • Heures de travail: 32 hours per week


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