Volunteer Services Coordinator
3 weeks ago
Join the Municipality of Chatham-Kent team as a temporary full-time Volunteer Services Assistant at Riverview Gardens Long-Term Care Home. This role provides administrative/clerical support for the Supervisor, Therapeutic Recreation and Volunteer Services, as well as administrative/clerical tasks for the Seniors Services division.
Key Responsibilities:- Provide administrative support to the Supervisor, Therapeutic Recreation and Volunteer Services, and the Seniors Services division.
- Perform a wide range of administrative tasks with a high degree of accuracy, including data entry, filing, and record-keeping.
- Assist with the preparation of materials for orientation of new employees, students, and volunteers.
- Maintain records for the division, including volunteer databases and schedules.
- Update the Seniors Services website as required.
- Develop marketing materials, including social media graphics, brochures, flyers, and posters.
- Assist with communications, including email management and social media coordination.
- Facilitate information flow within the department, with other departments, and outside agencies.
- Prepare agendas, attend, and participate in divisional meetings and other meetings as required.
- Assist with volunteer fairs and recognition events.
- Review and track project status reports.
- Assist with reception duties, responding to inquiries from staff, residents, and visitors.
- College certificate or diploma in a related office administration program, with six (6) months to two (2) years of related experience.
- Experience in an office administrative role, including creating presentations and correspondence, file management, and database management.
- Knowledge of volunteer management practices and processes.
- Experience with arranging meetings, including booking facilities/rooms, preparing agendas, recording, and transcribing minutes.
- Experience managing databases and creating related reports.
- Experience managing webpages, preferably in a municipal environment.
- Experience using effective project management strategies.
- Strong interpersonal, communication, and customer service skills.
- Strong computer skills, specifically Microsoft Office (Word, Excel, PowerPoint, Outlook).
This position works weekday hours, with occasional evening and weekend hours.
Background Check:This position works with vulnerable residents in a position of trust and authority, on a sustained and regular basis, in a largely unsupervised capacity. A Vulnerable Sector Screen is required prior to being accepted for employment.
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