Volunteer Services Coordinator

3 weeks ago


ChathamKent, Canada Municipality of Chatham-Kent Full time
Job Title: Volunteer Services Assistant

Join the Municipality of Chatham-Kent team as a temporary full-time Volunteer Services Assistant at Riverview Gardens Long-Term Care Home. This role provides administrative/clerical support for the Supervisor, Therapeutic Recreation and Volunteer Services, as well as administrative/clerical tasks for the Seniors Services division.

Key Responsibilities:
  • Provide administrative support to the Supervisor, Therapeutic Recreation and Volunteer Services, and the Seniors Services division.
  • Perform a wide range of administrative tasks with a high degree of accuracy, including data entry, filing, and record-keeping.
  • Assist with the preparation of materials for orientation of new employees, students, and volunteers.
  • Maintain records for the division, including volunteer databases and schedules.
  • Update the Seniors Services website as required.
  • Develop marketing materials, including social media graphics, brochures, flyers, and posters.
  • Assist with communications, including email management and social media coordination.
  • Facilitate information flow within the department, with other departments, and outside agencies.
  • Prepare agendas, attend, and participate in divisional meetings and other meetings as required.
  • Assist with volunteer fairs and recognition events.
  • Review and track project status reports.
  • Assist with reception duties, responding to inquiries from staff, residents, and visitors.
Requirements:
  • College certificate or diploma in a related office administration program, with six (6) months to two (2) years of related experience.
  • Experience in an office administrative role, including creating presentations and correspondence, file management, and database management.
  • Knowledge of volunteer management practices and processes.
  • Experience with arranging meetings, including booking facilities/rooms, preparing agendas, recording, and transcribing minutes.
  • Experience managing databases and creating related reports.
  • Experience managing webpages, preferably in a municipal environment.
  • Experience using effective project management strategies.
  • Strong interpersonal, communication, and customer service skills.
  • Strong computer skills, specifically Microsoft Office (Word, Excel, PowerPoint, Outlook).
Work Environment/Hours of Work:

This position works weekday hours, with occasional evening and weekend hours.

Background Check:

This position works with vulnerable residents in a position of trust and authority, on a sustained and regular basis, in a largely unsupervised capacity. A Vulnerable Sector Screen is required prior to being accepted for employment.



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