Payroll Specialist
3 days ago
Halton Healthcare is seeking a highly skilled Payroll Specialist to join our team. As a key member of our Hospital Finance team, you will be responsible for the accurate internal payroll processing for approximately 5,200 full-time, part-time, and casual employees using Meditech & API eScheduling systems.
Key Responsibilities- Lead the team through the full bi-weekly payroll process schedule and ensure timely processing of all payroll files to the bank.
- Reconcile and process all statutory government remittances for Halton Healthcare and three Foundations, ensuring all legislative requirements and deadlines are met.
- Prepare and process unscheduled deductions and payroll adjustments, ensuring compliance with all hospital policies and collective agreements.
- Liaise with departmental timekeepers and prepare all communications regarding payroll.
- Audit all employee file changes prepared by Human Resources and process all related adjustments.
- Provide monthly payroll training for timekeepers and managers.
- Reconcile and prepare the bi-weekly audit file for review by Payroll Coordinator and Controller.
- Prepare and balance all monthly employee benefit accounts to the GL.
- Complete Payroll month-end close & associated journal entries & account reconciliations.
- Prepare the monthly pre-authorized payments for parking and benefits.
- Assist the Payroll Manager with annual audit for payroll with external auditors for all entities.
- Reconcile employee pension deductions for each organization and liaise with Human Resources and HOOPP regarding all pension-related queries, processing payment and information files on a bi-weekly and monthly basis.
- Prepare proper documentation and payments for terminated employees and employees on leave of absence, including all legally required employer documents and information.
- Actively participate in the continuous improvement of all payroll processes, including project leadership.
- Liaise with Occupational Health to ensure accurate reporting for STD/LTD claims.
- Assist with year-end processing and reconciliations.
- Collaborate with Human Resources & ICT Department on workflow creation, testing & troubleshooting.
- Key point of contact for Meditech, responsible for ensuring dictionaries are maintained and leading resolution of system issues.
- Participate in on-going professional development to maintain current knowledge base related to payroll, and related information systems.
- Perform other related duties as assigned.
- Successful candidate must have a Payroll Compliance Practitioner designation, other payroll certifications are an asset.
- Diploma or university degree is required.
- Minimum of 5-7 years of progressive relevant payroll experience is required.
- Working in a hospital environment or other large government sector not-for-profit organization (NPO) preferred.
- Demonstrated success in a fast-paced, high-complexity & high-volume work environment required.
- Proven ability to remain solution-oriented when faced with difficult situations.
- Demonstrated knowledge of financial reporting is required.
- Technically competent as demonstrated with experience in large ERP systems & intermediate Microsoft Excel skills, Meditech experience is an asset.
- Excellent verbal & written communication and able to effectively work with all levels of the organization with a customer focus.
- Proven ability to remain solution-oriented when faced with difficult situations.
- Ability to work independently with minimal supervision.
- Must be innovative, tactful, detail-oriented and have initiative.
- Proven analytical, and organizational skills with the ability to organize, prioritize and multitask in a fast-paced environment is essential.
- Physically able to sit, stand, walk, occasional lift and/or carry approximately 20lbs.
- Satisfactory employment and attendance record.
Monday to Friday – 8 hour days.
Salary Range: $72,172 to $92,715 annually.
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