High-Level Administrative Support Specialist
1 week ago
This position serves as a vital support mechanism for the CEO, overseeing day-to-day operations and ensuring seamless execution of administrative tasks.
Key Responsibilities- Coordinate meetings, manage calendars, and prioritize inquiries and requests to facilitate effective communication and conflict resolution.
- Organize and maintain organizational policies and procedures, order supplies, create agendas, respond to correspondence, and maintain contact lists.
- Support the CEO in their role as Board Secretary, managing meeting schedules, handling logistics, developing and distributing agendas and reports, recording minutes, and tracking follow-up action items.
- Assist in content development, including maintaining policy indices, researching and summarizing topics, completing governance reporting obligations, and preparing draft reports and presentations.
- Act as primary point of contact for the CEO Office, facilitating communication, participating in staff initiatives, demonstrating leadership, and supporting relationship-building efforts with external stakeholders.
- University degree in governance or a related field.
- Minimum 6 years of recent or relevant experience.
- Significant executive support or program coordination experience.
- Working knowledge of rules of procedure for board meetings or secretariat experience is an asset.
- Experience working with budgets.
- Excellent verbal and written communication skills.
- Proven ability to maintain integrity and discretion handling confidential information.
- Personable relationship-builder with strong political acuity and judgment.
- High degree of professionalism dealing with diverse groups of people.
- Exceptional organizational and time management skills.
- Demonstrated ability to research topics and produce reports and presentations.
- Ability to complete a high volume of work accurately and within deadlines.
- Proven trouble-shooter and problem-solver.
- Natural leader who can inspire while setting clear expectations.
- Expert proficiency with Microsoft Office and generally technologically-savvy.
The estimated salary range for this position is $82,931 - $96,990 per year, depending on qualifications and experience.
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