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Administrative Assistant

2 months ago

Nanaimo, British Columbia, Canada Sprott Shaw College Full time

About the Role

The Nanaimo African Heritage Society (NAHS) is seeking an Office Assistant to support the regular administration of our not-for-profit organization. As an Office Assistant, you will play a vital role in planning and implementing our Annual General Meeting and special events, such as Black History Month.

Key Responsibilities

  • Provide administrative support to the NAHS team, including handling correspondence, updating databases, and maintaining electronic and paper files.
  • Assist with event planning and coordination, including assembling signage display boards and assisting with special events.
  • Perform general clerical duties, such as photocopying, faxing, and mailing.
  • Update budget-related data using Excel spreadsheets.
  • Research various subjects and topics to support the NAHS mission.
  • Maintain confidentiality and professionalism at all times.

Requirements

  • Experience using Microsoft Office software, including Word and Excel.
  • Typing speed of 40+ wpm.
  • Professional appearance and telephone communication skills.
  • Ability to adapt to shifting priorities and manage multiple deadlines.
  • Prompt and reliable, with the ability to work independently and as part of a team.

Work Arrangements

  • Two (2) month commitment for 2-5 days a week during office hours (Monday – Friday from 9:00 am to 5:00 pm).
  • Two (2) month commitment for 15-30 hours per week with some evening and weekend hours.

Benefits and Recognition

  • This volunteer position provides valuable experience for students and anyone with a passion for Black History.
  • Volunteers are highly valued members of our team and contribute to making a significant contribution to the promotion of the NAHS.
  • NAHS will provide letters for all volunteers recognizing the number of hours and details on the work completed.