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Administrative Support Specialist

2 months ago

Québec, Quebec, Canada IG Wealth Management Full time

About the Role:

The Administrative Support Specialist will provide comprehensive administrative support to the leads of this area, as well as cross-departmental support as required. This role will be responsible for the development and implementation of support systems, while operating in a fast-paced, confidential, multi-tasking environment.

Key Responsibilities:

  • Provide full administrative support to the VP Corporate Channel, including prioritizing communications, calendar management, and liaising with external and internal contacts.
  • Support the on-boarding of new team members through the requisition of necessary equipment, office space, supplies, and system access requirements.
  • Prepare and develop presentation materials, executive briefing materials, statistical reports, and graphs.
  • Develop and manage record and support systems, including budget monitoring and management.
  • Organize calendars, travel plans, meeting arrangements, and catering.
  • Develop and maintain reporting in Salesforce and Excel.
  • Provide training and support to other assistants/team members as required.
  • Work effectively with all levels of management, employees, consultants, and field members.

Requirements:

  • Excellent communication skills, both written and verbal, with a demonstrated ability to interact effectively at all levels while maintaining strict confidentiality.
  • 4 years' experience providing support and coordination of all administrative duties.
  • Financial services industry experience is an asset.
  • Accuracy, exceptional organization skills, and attention to detail are key requirements.
  • Proficient with MS Office (Microsoft Word, Outlook, and PowerPoint, Teams) at the advanced level, specific to PowerPoint using info graphics; intermediate Excel.
  • Knowledge and expertise of IG Wealth Management organizational structure, service offerings, policies, and procedures preferred.
  • Ability to work autonomously, with high levels of initiative, accountability, and a progressive attitude towards innovation and change.
  • Bilingual (French/English).