Senior Academic Administrator
4 weeks ago
About the Role:
The University of Toronto is seeking a highly skilled and experienced Senior Academic Administrator to join our team. As a key member of the administrative team, you will provide advanced administrative services in a fast-paced academic environment.
Key Responsibilities:
- Coordinate all administrative activities associated with academic processes, including faculty recruitment, reviews, tenure, and promotion.
- Maintain graduate appointments for the department and manage appointments, reviews, and contracts of faculty in limited-term or part-time streams.
- Assist with sessional hiring and provide administrative support to committees as required.
- Manage the complex calendar of the Chair, develop and maintain a complex filing system, and prepare background material to support the Chair's activities.
Requirements:
- Advanced College Diploma (3 years) and/or acceptable combination of equivalent experience.
- Minimum five years recent and related senior administrative/executive assistance experience in a busy academic or professional work environment.
- Experience providing senior level administrative support, including administering a busy calendar, preparing and monitoring cyclical schedules, and making travel and hotel arrangements.
- Experience with recruitment, including tracking applications, drafting employment letters, and creating and updating job postings.
- Experience working with committees, taking minutes, and preparing written documents from minutes and/or notes.
- Experience providing academic support with academic searches, tenure reviews, promotions, leaves, and three-year reviews or other related processes.
- Experience liaising with senior administrators and/or faculty members, responding to and handling administrative matters of complex and sensitive nature.
- Experience in organizing the logistics of meetings and special events.
- Experience maintaining confidential records and files.
- Experience with preparing correspondence.
- Experience working with CUPE 3902 unit 3 collective agreement and/or other related collective agreements.
- Advanced proficiency with Microsoft Office, including Word, Excel, and Outlook.
- Thorough knowledge and proficiency with OneDrive and SharePoint.
- Familiarity with planning and data management tools.
- Capacity to summarize information and prepare reports.
- Proficiency with and knowledge of SuccessFactors (SF) and Quercus (Canvas) or similar systems.
- Excellent oral and written communication skills.
- Excellent interpersonal skills and a strong team player.
- Extremely well organized and the ability to organize complex tasks and meet strict deadlines.
- Exercises strong judgment and exhibits diplomacy and tact while maintaining strict confidentiality.
- Excellent problem-solving and analytical skills with the ability to assess urgency and prioritize tasks.
- Demonstrated attention to detail with an ability to oversee event logistics and to coordinate multi-step committee activities.
- Superior service orientation.
- Strong note-taking skills.
- Demonstrated ability to exercise a high level of professionalism.
Assets (Nonessential):
- Bachelor's degree preferred.
- Knowledge of the University of Toronto policies and the Academic Administrative Procedures Manual is desirable.
- Advanced Excel skills with pivot tables.
How to Apply:
Please submit your application, including your resume and cover letter, to [insert contact information].
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